FileBank’s Digtial Document Management Services Equipped For All Organizations

All Document Management Companies have their one niche that makes them stand out from others; FileBank has multiple services that make us the thumb in the world of fingers.

 

 

1.       Jump To Digital: FileBanks Jump to Digital program is designed to enhance our client’s organization’s technology savings, streamline office procedures, reduces costs, all  attributes that make your life easier in the workplace.  This program delivers 7 tools to enhance how your office produces, and gives you the peace of mind that you will be able to find what you need, exactly when you need to. We deliver to our clients a scanner and a tablet to scan imperative information. This scanner allows clients to index the documents with imperative keywords that will help them retrieve the documents immediately. Once the documents are all scanned in, they are put in a FileBank box that is eventually picked up from our organization to be stored forever!
Benefits: Increase efficiency by 66%, or more! Find and view your documents instantly. Rapid deployment. User friendly.

2.       Infrastructure  as a Service (IaaS): This allows clients to pay as you grow virtual data centers, which is extremely powerful and flexible. It allows clients to only use what they need, when they need it.
Benefits:
Scalable
Customizing
Affordable
No Capital Expense
No Hardware
No Maintenance
No Upgrade 

3.       FileBacker: This is our automated data backup service. You never have to worry about natural disasters at your organization, ruining imperative documents, when FileBank already has all your information stored on a different server. The benefits are pretty much self-explanatory here, no? 

4.       FileAnalytics: This service analyzes all your data, and combines data from any sources with extremely high performance. It provides the fastest way to gain insight into how different parts of a business relates.  We offer specific analytics for Government Agencies, schools, retail corporations, and Non-Profit Organizations.
Benefits:
Rapid Deployment
Low total cost of hosting
Very simple to use
Pulls data from almost any data source, and visualizes the data in one combined Dashboard 
                                                      
Make sure to stay connected by checking out our YouTube and Facebook pages!

Also, visit our website to learn more about our many services.

Sincerely,
Greg Copeland
President, Filebank Inc.

Additional Services That FileBank Has That Makes Clients Running To The Phone To Call Us!

If you have been following our posts, you are aware that we recently published an article explaining our services. Here, we will give you a continuation of our services, and exactly how they can benefit your company.

1.   FileTrack-N-Shred: FileBank offers full shredding of documents for our clients either in-house or at the client’s location. Many police departments, as we may assume, have an array of confidential documentation they throw out on a daily basis; we serve them by going to their location, have an officer witness the shred being processed. We can do that with all clients if they request it. We have a huge shred truck that goes around the Tri-State area to shred our client’s documents, as well as having the service of picking up the boxes and shredding them at our location. In addition to shredding documents, we also provide our client with state-of-the-art, sturdy shred bins to have in their office space. Once the shred bins become too full, FileBank visits our client’s location and replaces the full bin with an empty one, and will either shred the contents of the bag at the client’s location, if they request that, or back at FileBank.

Benefits: Comply with local, state & federal laws.  Save money in storage facilties.

2.   FileRetention: This service schedules and monitors documents ready for destruction, according to state and federal laws. We have a Retention Specialist who is certified in compliance regulations, for all document management state, federal, and local laws.

Benefits: Expert advice in identifying expired records. Regular monitoring of account by in-house Archivist for retention compliance. 

3.   P-Cabinet: This application is a secure web-based records management server that allows clients to be able to view their entire inventory, department by department, box number by box number, all on their fingertips.

Benefits: finds a box or files in seconds. Requesting files to be scanned-on-demand. Manage inventory. Request supplies.

Make sure to stay connected.

Wish to learn more about our services, checkout our YouTube and Facebook sites!

 

Sincerely,

Greg Copeland

President, FileBank

The Benefits of Document Archiving & Instant Access

There are numerous businesses are implementing a document archiving system in their organization. This is solely to assist them to securely store their important files, as well as being able to retrieve when easily. This solution has many benefits that will essentially help the way a company is being run, while saving time and money.

Implementing a document management solution like FileBank, according to the applications being bought, clients have the opportunity to scan and upload all documents, typed or written, onto their office computer. When a document is scanned by FileBank’s scanning system, it is immediately accessible from the client’s end. This service is called Instant Access. This service fundamentally means there will no longer be wasted time searching for information, which allows staff to better use their time with important decision making, amongst their other responsibilities.

There are many other benefits from investing in a document archiving/scanning solution like FileBank:

1.     Once the documents are in digital form, there is no longer any need to keep the paper copy of the document. Which will not only save the environment, but will also save much needed space in the office.

2.     The name of our scanning service speaks for itself; you will have instant access to all corporate documents. This allows the company to access files INSTANTLY, and you can say goodbye to searching in file cabinets! All documents are available via our Virtual Portal, V-Cabinet.

3.     Once the digital copy is scanned into V-Cabinet, clients are then able to print/email/fax or whatever else they wish to do with the documents.

4.     FileBank’s secure document storage always meets legal and compliance requirements. We have an in-house certified Retention Specialist who will assist all clients with meeting the legal requirements and assist them with any questions they may have.

Wish to learn more about FileBank’s document storage system, make sure to check out our website. http://filebankinc.com/

Make sure to stay connected!

 

 

 

 

 

 

Sincerely,

Greg Copeland

President, FileBank Inc.

FileBank's Infamous Capabilty Statement Breakdown

 

 

Capability Statement

 

"Manage your world through our private could SaaS portals"

 

 

Data Center:  Infrastructure as a Service (IaaS) and Software as a Service (SaaS) are provided by the FileBank Data Center. SaaS Portals allow you to:

·       Access physical objects and virtual documents; ·      Analyze data, workflow, and     online back-up and disaster recovery services; ·      View and manage medical records          Archive Center:   ·     610,000 cubic foot vault; ·     Climate-controlled and secure to  store documents and objects; ·     Retention schedules monitored by our in-house Archivists;     Sincerely, Greg Copeland FileBank Inc

·    Automatically archive and link e-mails, photos, videos, spreadsheets, projects and blueprints with each other;   ·    Our Jump to Digital program enables you to scan files from your desktop directly into your private document management system.       ·     File destruction by our in-house shredding services; ·     HIPPA complaint; ·     Scrubbing of data files; ·     Conversion of documents, books, manuscripts, blueprints, microfilm and microfiche to date.

What FileBank Can Offer To Your Growing Business

FileBank provides varied document management services to clients in the Tri-state Area. With more than 400 clients, many of whom have been with us for a decade or more, we follow time consuming procedures that will help them manage their documents more efficiently.

We provide high quality services while customizing them to meet our clients every need; that is something that is black and white in our mission statement.

Here is where it starts. FileBank Inc. provides a team to pack, organize, categorize and archive your past clutter; Providing safe and secure storage for client records. Plus, all indexing and physical storage takes place at one location, at FileBank's archive center in Oakland, New Jersey, which is also home to the Corporate Headquarters.

In addition, we offer a Retention Specialist to establish preservation dates for your documents. We do this to determine what should be saved and what should be shredded in the future. The Retention Specialist analyzes your files to determine expiration dates, and works with relevant government and nongovernmental agencies. ensuring the certified destruction of records. We take pride in knowing that in doing these steps,  no file is ever destroyed that should not have been.

Moreover, FileBank will also provide a team to set up an electronic document management system, FileBank's V-Cabinet application. V-Cabinet Plus service is designed to move your organization toward a more productive and organized work environment. We configure the application FileBank's cloud servers so that you are able to reduce document management costs by more than half! Not only do this application reduce costs, V-Cabinet has helped streamline many organizations, and increase accountability and productivity.

This is why, we do what we do.

Wish to learn more about our document management services, make sure to check out our website

Make sure to stay connected!

Sincerely,

Greg Copeland

President, FileBank Inc.

FileBank's Archive Center - Where Documents Go to Die

 

Archiving and tracking files is not just about storage. A company needs to do some major research when searching for a facility that is safe enough to store their documents. FileBank tracks our client’s files and advises them when they are ready for destruction. Clients also have the option of shredding their own files. Or, they would rather have the full service by us, which is shredding documents either at our facility, or at the client’s facility with one of our shred trucks. Our point here is, if need be, clients can store their documents with us, and never have to worry about them, or see them again.

Our shred truck is of extremely high technology, and is the most used truck we own. The metal teeth of the motor turn hot, the paper turns into dust, and before you know it, there is a combustible solution; completely eco-friendly.

FileBank’s Archive Center currently  stores over 700,000 cubic feet of containers, and over one million individual files, with still more room to grow. We are 4-stories tall and completely fire-proof and flood-proof. One major test with our facility to our clients was when Hurricane Sandy attacked New Jersey. Massive flooding all over the Tri-State Area, and we at FileBank were able to sleep well at night knowing our building was able to withstand winds up to 125 miles per hour. Also we are the very first building to be built in Bergen County, New Jersey, with an underground rainwater collection system, which obviously helped tremendously during Hurricane Sandy.

Our main concern of ours is to ensure that we have all the amenities needed to make our clients feel like they chose the right facility for their files, and I believe we've done a pretty good job thus far.

Wish to learn more about our services, make sure to check out our website.

Make sure to stay connected!!

 

Sincerely,
Greg Copeland
President, FileBank Inc.

New FileBank Retention Policy

All companies experience issues with clients. FileBank Inc. is proud to say that our complaints are extremely uncommon; we are constantly brainstorming more efficient ways to serve them.  FileBank’s core priority is to ensure that we keep all clients pleased. What better way than to introduce them to a retention service that will eliminate the amount of cubic feet they use at our facility, and ensuring that this retention service is continuously 100% accurate?  With this being said, we have implemented a new retention policy for our customers who store their files at our state-of-the-art Archive Center.

This new FileBank policy is to simply ask our clients for a detailed description of each container stored at FileBank and give them retention dates, if necessary. This detailed description will not only benefit the client by knowing exactly what is in each container, but also our Sales Team and Customer Service Team when assisting them in searching for imperative documents in time-sensitive situations.

Considering we serve an immense amount of school districts, government entities and municipalities, their documents possess state retention guidelines, and may not be destroyed until the mandatory lifespan of their documents pass. Luckily, FileBank has trained and certified Retention Specialists who will assist the appropriate clients with retention dates, when they are not familiar with the lifespan of their stored documents.

 

Wish to learn more about our company, make sure to check out our website.

 

Make sure to stay connected!

 

 

 

 

 

Sincerely,

Greg Copeland

President, FileBank Inc.

What ECM Can Do For Your Company

Enterprise Content Management is a tool that permits all organizations, no matter the caliber, to take control of their organization's important information. ECM companies do not discriminate against any type of documents, and neither does FileBank. We manage physical and digital documents, emails, invoices, microfilms, microfiche, CD-ROMs and so much more.

 By governing this information, companies will then be able to do the following when starting to use FileBank’s services:

  Reduce operating costs

1.  Recovers efficiency by providing instant access to documents, and are able to access it from anywhere, even a mobile device. 
2. Automating foreseeable choices, while providing useful tools to manage all the surrounding tasks, and increases productivity without increasing your employees. 

Improves Customer Service

1.  Recovers time spent searching for imperative document in time-sensitive situations. FileBank has an excellent customer service and sales team waiting for any and all work orders to be imported and processed immediately. 
2. Provides online access to customer’s entire content stored at FileBank, as well as efficient customer service representatives, giving the play-by-play regarding the status of work orders

 Minimizes Risk

1. At FileBank, we have an extremely strict policy of security clearances for our clients. Absolutely no individual is allowed access to information that is not a part of their department, or if they are not on their customer’s security list. We do this for one simple reason: to ensure that no one gets information and contents their superiors in their organizations are not consenting to. 
2. Enables reportage and auditing on all contents you possess. 
3. Our Retention Specialist automates your retention and records management requirements according to state guidelines.

Wish to learn more about our services and exactly how ECM Solutions can benefit your company, make sure to check out our website.

Make sure to stay connected.

Sincerely,

Greg Copeland

President, FileBank Inc.

Going Green? Choose FileBank’s Enterprise Content Management

Paper has become a growing concern for the environment; Trees are falling left and right, just for the benefit of the world. Fortunately, companies are still feeling out Earth-friendly advantages to better benefit the environment. Well, many of them have found everything they’ve ever needed and wanted in an eco-friendly company like FileBank. 

One of the main ways businesses can begin to become eco-friendly is to become a paperless organization. FileBank would be able to assist all organizations with this, what seems to be, nearly impossible task.  We can completely declutter your office space, and relieve your headache of searching papers upon papers for 1 single document needed. Our many services may the perfect fit for exactly what your organization is looking for.

Enterprise Content Management technology not only cuts down on paper waste, but also streamlines workflow and eliminates unnecessary steps. 

Wish to learn more about our company, make sure to check out our website.

Make sure to stay connected.

Sincerely,
Greg Copeland
President FileBank Inc.

FileBank's In-House Shredding Services

In a continuation from the previous post entitled "FileBank's Infamous Shredding Services, FileTrack-N-Shred," this post will focus on our in-house shredding services, right from our warehouse, with the boxes already stored at our facility. 

FileBank has an in-house Retention Specialist who is trained to assist clients with the Federal and State document management laws and already scheduled retention dates.  Most documents have a lifespan of a certain amount of years that must be abided by. 

Our Retention Specialist advises the clients when they  have containers stored at or facility that have an upcoming destruction dates, and will help the client with the following steps:

• destruction of documents
• FileBank's liability documents that need signing
• documents proving and clarifying the shred is complete

Once the client is aware of the documents that are ready to be shredded, the client is given an Authority for Destruction. This document contains all of the boxes that are ready for destruction, and the client will have to give their consent with which boxes they would like to be shredded. 

Once the client chooses the containers they will to proceed with the shredding, the shredding can then begin.

The boxes are pulled from our racks in our Archive Center, and brought to the loading dock, where the shred truck is implemented from.

Once the containers requested to be shredded is complete, FileBank then signs the Authority for Destruction, and sends it back to the client, which is confirmation that the destruction is complete.

Wish to learn more about our services, make sure to check out our website.

Make sure to stay connected!

Sincerely,

Greg Copeland

President, FileBank Inc.

FileBank’s Infamous Shredding Services, File-Track-N-Shred.

FileBank offer affordable services for all clients throughout the Tri-State Area.  We are completely infamous for ensuring our client’s obsolete files are destroyed accordingly, and we have the certified employees to show for it.  We assist your organization comply with state and federal document management laws, as well as enlightening you with upcoming retention scheduled dates. 

FileBank is very diverse when it comes to our shredding services. We offer in-house and off-site shredding services for all of our client’s needs.  This is especially convenient for Government Agencies who have very confidential documents they may need shredded. Most of these agencies request to witness the shred being done, and FileBank satisfies that request with our state-of-the-art shred truck, used for shredding at our client’s location, right where it can be witnessed.

We deliver our shredding services on a box-by-box basis. If particular files are requested to be shredded, we advise the clients to manually pull the files out and let us know the ones to shred, for liability purposes.  Nonetheless, upon all destructions,  FileBank provides our clients with a Certificate of Destruction, that must be signed before the shred can begin. This document is also used as proof of destruction, one the destruction is complete.

Let FileBank help you dispose of your documents and begin saving office space and money now!!

Wish to learn more about our shredding services, we also offer in-house destruction that is explained in the next post entitled, “FileBank’s

In-House Destruction Services.”   Also, make sure to check out our website.

Make sure to stay connected.

Sincerely,

Greg Copeland

President, FileBank Inc.

FileBank's Shredding Services Helps The Environment...Always!

FileBank takes much pride in being considered a "green business."  After all, we possess all of the resources in order to do so. We believe it is extremely imperative to take care of the environment, as well as play a major role in ensuring it's well being. Below are the major ways FileBank, and our great customers benefit the environment:

 Shredding Services - Where They Go Once Shredded. As many of our readers are aware of, FileBank has a shredding service that can either be done on-site at the client's location, or off-site at FileBank's Data Center. What not many of our clients/potential clients are aware of, is how adamant we are with ensuring after each shredding project, the contents are taken to a recycling company, instead of to the dump. 

 Shred Bins - Paperless environment. Those clients who request them, are given a shred bin, which in turn, are not only beneficial to the environment (considering the above occurs each time a shred bin is emptied), but also very beneficial to their office environment. It eliminates clutter and overwhelming amounts of obsolete paperwork, and ensures of better office productivity as a whole.

Wish to learn about our "green business," make sure to check out our website!

Make sure to stay connected.

Sincerely,
Greg Copeland
President, FileBank Inc.

How FileBank's FileOrganize Can Benefit Non-Profit Organizations

At FileBank, we know that non-profit organizations have specific needs and limited resources when it comes to document management. We have a solution helps these organizations address both shrinking budgets and liability requirements. FileOrganize (FileOrg), comprised of both virtual and physical records management services, increases productivity and lessens costs, while simplifying obedience with government regulations, as well as your own company policy.

FileBank has implemented its FileOrg solution with triumph for many non-profits and charities, including Good Shepherd Services. With our clients knowing we represent such respected organizations, potential clients and their colleagues may rest assured understanding that the experts at FileBank will handle  critical records with security and care, which makes clients prioritize what is most important to their company – the mission and philosophy.

 

Wish to learn more about our services and FileOrganize, make sure to check out our website!

 

Make sure to stay connected:

 

 

 

 

 

 

 

Sincerely,

Greg Copeland

President, FileBank Inc.