FileBank’s Digtial Document Management Services Equipped For All Organizations

All Document Management Companies have their one niche that makes them stand out from others; FileBank has multiple services that make us the thumb in the world of fingers.

 

 

1.       Jump To Digital: FileBanks Jump to Digital program is designed to enhance our client’s organization’s technology savings, streamline office procedures, reduces costs, all  attributes that make your life easier in the workplace.  This program delivers 7 tools to enhance how your office produces, and gives you the peace of mind that you will be able to find what you need, exactly when you need to. We deliver to our clients a scanner and a tablet to scan imperative information. This scanner allows clients to index the documents with imperative keywords that will help them retrieve the documents immediately. Once the documents are all scanned in, they are put in a FileBank box that is eventually picked up from our organization to be stored forever!
Benefits: Increase efficiency by 66%, or more! Find and view your documents instantly. Rapid deployment. User friendly.

2.       Infrastructure  as a Service (IaaS): This allows clients to pay as you grow virtual data centers, which is extremely powerful and flexible. It allows clients to only use what they need, when they need it.
Benefits:
Scalable
Customizing
Affordable
No Capital Expense
No Hardware
No Maintenance
No Upgrade 

3.       FileBacker: This is our automated data backup service. You never have to worry about natural disasters at your organization, ruining imperative documents, when FileBank already has all your information stored on a different server. The benefits are pretty much self-explanatory here, no? 

4.       FileAnalytics: This service analyzes all your data, and combines data from any sources with extremely high performance. It provides the fastest way to gain insight into how different parts of a business relates.  We offer specific analytics for Government Agencies, schools, retail corporations, and Non-Profit Organizations.
Benefits:
Rapid Deployment
Low total cost of hosting
Very simple to use
Pulls data from almost any data source, and visualizes the data in one combined Dashboard 
                                                      
Make sure to stay connected by checking out our YouTube and Facebook pages!

Also, visit our website to learn more about our many services.

Sincerely,
Greg Copeland
President, Filebank Inc.

FileBank's Overall Mission and Summary

 

Relevant solutions.  Real results. FileBank is an Enterprise Content Management (ECM) that puts “Your World In One Place” with our copyrighted unique softwares.  Our solution allows a client to find all their physical assets and digital data with one query.  We are a company committed to delivering solutions that offer unmatched security and that address industry-specific issues with both innovation and leading-edge technology. Customer driven, our world–class ECM solutions are deployable at both the departmental and enterprise levels. Since 1984 FileBank’s solutions have streamlined operations, reduced costs, supported compliance initiatives, and facilitated information sharing among employees, customers, and partners for renowned school districts and Boards of Education, government agencies and municipalities, medical institutions and practices, charities, art museums, and theatre companies.

Wish to learn more about our company, make sure to check out our website.

Make sure to stay connected!

 






Sincerely,
Greg Copeland
President, FileBank Inc.

Avenues FileBank Can Help In Time Sensitive Situations

When we at FileBank familiarize ourselves with new potential clients, we construct our results to them, so they can see for themselves what we have to offer! While it is always satisfying to meet members of different administrations in person, there comes a time when our schedules are just not able to appropriately align. There are many reasons why a face-to-face meeting may seem impossible, but in this booming digital era, this issue is conquerable with a simple click of a mouse.

 FileBank’s YouTube channel makes it simple for clients and potential clients to have in-office tutorials, rather than having a representative go to their location. Obviously, there are some instances when you need a representative to come in and show you the ropes, but our online tutorials give our clients reassurance knowing that our services are available even after normal working hours.

The most common issues our clients call us about, are how to properly access their digital and virtual inventory. The video below will go into detail exactly how to do so, during time sensitive situations.

V-Cabinet and P-Cabinet Tutorial

 A second aspect of FileBank that is having our clients in frenzy is the FileBank commercials in both the online and television mediums. Our mission with these commercials are to show other organizations that there is a hidden gem out there who's eager to assist with all aspects of records management.

 Cablevision Commercial

Wish to learn more about our services, make sure to check out our website. 

Stay connected!

Sincerely,

Greg Copeland

President, FileBank Inc.

How FileBank Can Benefit Government Agencies

With FileBank, government agencies can decrease the costs of business developments completed by clerks, auditors, and any other employees in your organization. This is from the automated streamline of operations that occur for each and every one of our services, such as document imaging, document indexing, container storage, and especially the search retrieval of documents.

We at FileBank provide well-organized document scanning, only to 100% ensure cost-effectiveness, and secure simple document management. Through our government-specialized division, FileBank serves the following:

Municipalities/County Offices (Local Government)

­­­This particular umbrella of government officials has the most interactions with the people. Municipalies and County Offices are considered the faces of the government’s image to the public.  By organizing their imperative and historical content, it not only allows them to better serve their area, but also creates reliability and trust from the locals. A simple Open Public Records Act (OPRA) request can be accessible almost immediately immediately if the proper FileBank solution is implemented in their organization. Let us set the standard for document management solutions in local governments.

State Governments

State Governments are the most important to have a properly implemented document management solution.  These organizations must determine how to handle critical document’s lifecycle and must abide by the compliance requirements. FileBank has trained professionals in the Retention Department who will assist all clients under this umbrella of government with compliance regulations, and document lifespans.

Federal Governments

New Federal laws are increasing government transparency, as federal government information is a valuable national resource. Clients never have to worry about not locating files quickly enough or being in the dark with our services and how exactly they can benefit their organizations. This makes for avoidance of penalties, as well as ensuring 100% document security.

Wish to learn more about our services, make sure to check out our website.

Sincerely,
Greg Copeland
President, FileBank Inc.

Scanning and Conversion - FileCapture

Scanning & Conversion - FileCapture ™ 

What if we tell you that we have a department in our company with extremely trained professionals who easily digitize your documents? All Enterprise Content Management companies promise easy access, cost-effectiveness and accuracy. FileBank is more about proving these qualities rather than trying to convince clients how great our services are. We ensure our clients and potentials never leave a training session, a kiosk at conventions, blog posts, or even sales meetings without thoroughly understanding the concept of our services. With all this being said, we will go into depth about one major world we serve: The Digital World.  

As clients boast about purchasing our digital services, we at FileBank believe they should know the process of digitizing their world and exactly what steps are taken to do so.  We have a team of individuals who can not only explain to our clients the steps, but can allow clients to easily access the material requested with just a few keywords to search, and a few clicks of your mouse.

Files can be requested via the P-Cabinet portal. Once clients purchase our digital services, they are given credentials to this portal, allowing full access (only in their department) to all files indexed.

Once the work order is requested, clients will receive confirmation from our Customer Service Department that it has been received, and the process of converting their file in digital form starts!

V-Cabinet is the portal that the files go into once they are digitized. Like P-Cabinet, this retrieval portal allows client access (again, only to the department they are linked to), to all files that have been retrieved in the past and currently. This means that once a file is in V-Cabinet, the paper document of it is obsolete, unless, the original document is legally needed for a certain time frame. 

  

Furthermore, as document management programs become increasingly digitized, it is essential that your paper documents be converted into a digital format. FileBank delivers affordable solutions for your scanning and imaging needs. We can scan anything-from standard-size paper documents to large-format documents, such as blueprints and technical drawings. We offer remote access to your digitized record via the internet and the option to have your records uploadable via a disc. We also offer paper document storage and indexing services to help you stay organized and protect and safeguard your paper records after they are digitized.

Wish to learn more about our services, make sure to check out our website!

Make Sure to Stay connected!!

Sincerely,

Greg Copeland,

President, FileBank Inc.

FileBank and The Performing Arts

FileBank is an extremely diverse document management company, from storing important Municipal documents, to the storage of Anna Banana, the Muppet. Below are three major corporations we have the pleasure of doing business with, and who are considered performing arts companies:

The Metropolitan Opera: FileBank was introduced to The Performing Arts since our very beginning, with The Metropolitan Opera being our first client. It started off as a small favor for a friend, storing insignificant costumes boxes in our use-to-be photography corporate headquarters. Now, over twenty years later, they currently hold the most cubic feet of storage at our Archive Center, with various sized racks, costumes, and props all in their own, secluded corner, in which they rent out. They visit our facility weekly, and have never had an issue with racks being out of place, or missing.

The New York City Ballet: The New York City Ballet has been a client of ours since 2011. The service we provide to them is FileBox. This is the simple storing of individual containers.

The Muppet Studios/Puppet Heap: The Muppet Studios have been a client of ours also since 2011. They are another client who holds hundreds of cubic feet solely for their puppets, and their props.  They have our database at their location, which makes for easy access for data entry via their office, as well as easy retrieval of boxes for next day, rush, or emergency deliveries.

Wish to learn more about our services, check out our website

Make sure to check out our website!

Sincerely,
Greg Copeland
President, FileBank Inc.

 

An Archive Center Everyone Wants Their Documents Stored At.

FileBank is constantly being commended for their incredible Archive Center. With thousands of cubic feet of containers stored and over 1 million files, FileBank takes pride in our incredibly secure facility, and the comments we receive from our clients. This football field wide, and football field long center is 4 stories high and still growing in length! It has surely become the pinnacle of total document control for our clients in the Tri-State Area.

Not only do we explain to our customers and potential customers the extensive security we provide at FileBank's Archive Center, we also allow some clients to see for themselves what we are working with. One of our major clients is the Metropolitan Opera Association. At least once a week, two representatives from their company visit our facility to retrieve costumes for their upcoming events. We have never had a complaint in the many years we have been serving them.

Below are some comments from our extremely satisfied customers:

Marissa Mckenzie, HR Director - East Orange Public Schools

"We recently opened an account with FileBank and have been pleased with the responsiveness and professionalism of the operation. We now have over 2000 files in storage and have been impressed with the efficiency of retrieval of information when I need it. FileBank superbly handles our archiving and storage needs. We are very happy with their prompt service and outstanding commitment and look forward to continued business together" Tel.: 973-266-5777 | marissa.mckenzie@eastorange.k12.nj.us

Melissa Simmons, Guidance - Harrington Park School District

"Utilizing FileBank for off-site data storage allowed us to expand and use the added space for needed teacher conference rooms, not to mention the added sense of relief that all of our critical data was safe from fires, floods, power failures, theft, and unauthorized access."

Wish to learn more about our services, check out our website

Make sue to stay connected!

Sincerely,

Greg Copeland

President, FileBank Inc.

FileBank's A-Cabinet Ensures Easier Information Recieving.

 

With our company having such a diverse amount of services for our clients to choose from, we are constantly seeking new ways to improve our business for them. After all, that is exactly what it states in our mission statement. We have a hidden gem within FileBank that will never become obsolete, nor will it ever be a service potential customers have not been completely interested about. We are talking about A-Cabinet, our analytic solution.

A-Cabinet is an analytic information platform that not only makes your entire body of both virtual and physical information easily searched, but also turns these assets into actual intelligence. Think of something similar to a search engine, only for your own documents. Here is a great example: Imagine that you could search all students in the 11^th grade, including their standardized test scores and compare them to years previously, and look at all of this information on graph format. Or, if you wanted to search all relevant information to municipal street projects that have taken place around your district within the last 10 years. These examples and nearly any data scenario you can possibly imagine is possible with A-Cabinet.

Below are some of the benefits that comes with having the service of A-Cabinet

 

·       Greater visibility – your organization’s data is freed so that you are better equipped to make decisions.

·       Extremely simple to learn; the power to sophisticated analysis is available to anyone that you may grant users to in your organization

·       Inexpensive business intelligence solution without the IT headache

·       Effective tool to demonstrate your organization’s progress and retain funding

·       Creates one centralized repository for all data requested and data stored

·       Absolutely no hardware or software to buy; no internal IT support needed.

 

Wish to learn more about our services, make sure to check out our website

 

Make sure to stay connected!

 

 

       

 

 

 

 

Sincerely,

Greg Copeland

President, FileBank Inc.

Super-Storm Sandy Update

By Bryan Finlayson


On Monday super-storm Sandy struck the Tri-State area, flooding entire communities and leaving thousands of New Jersey and New York residents without power. Despite these dangerous conditions, we are happy to announce that FileBank did not skip a beat. FileBank’s archive center is undamaged, its server stayed powered, and our clients’ records and information have remained safe and secure.

FileBank’s archive center was specially designed for extreme-weather conditions. The archive center includes various features for disaster-prevention such as:

·         A windowless exterior armored with concrete plating and able to withstand 125-mile-per-hour winds;

·         A complex drainage system that channels water into a 20-foot-deep underground silo, two catch basins, and overflow pipes leading to the Pompton River;

·         A super-level 45,000-square foot concrete floor inside the archive center with over three-inches of flood protection, ensuring that even 100,000 gallons of water spread out over the surface area of the archive center would not touch records on lower-level shelves;

·         An industrial-strength generator to ensure that FileBank’s servers stay powered for up to two weeks in the event of a power outage;

·         Steel vault doors to keep records safe;

·         A facility positioned on a hill far removed from rivers and lakes.

FileBank has invested nearly $1 million in disaster prevention and preparedness to ensure that our clients’ records and information are protected from extreme weather and flooding. That’s why FileBank prides itself in delivering safety, security, and peace of mind to clients despite any disruptive, unpredictable, and widespread disaster events.

Sincerely,

Greg Copeland

FileBank, Inc.

President

Three Strong Programs to Help You Manage Your Files in Difficult Fiscal Times

by Bryan Finlayson

 

As the economic downturn continues to force administrators to make layoffs and adopt budget austerity measures, municipalities, school districts, and businesses across the tri-state area are finding it harder and harder to responsibly manage and organize their records. Yet as this responsibility becomes more challenging it is no less important. Administrators look for powerful, affordable solutions to help them modernize their office and increase their efficiency.

FileBank offers three powerful solutions to your records management needs. FileBank’s InstantAccess, Jump-to-Digital, and FileArchive Management services are designed to move your organization toward a more productive and organized work environment. Get rid of the boxes of files sitting around your office today and have them in a safe location, easily accessible and secure.

Our InstantAccess program helps organizations comply with OPRA requests quicker and easier than ever before. With InstantAccess, it’ll be a breeze to locate your important records in the event of a lawsuit or emergency. As a part of InstantAccess, FileBank stores your physical records in a climate-controlled environment and archives them digitally in a digital file cabinet accessible to authorized users via the web. With the program’s initial cost competitively priced at only $0.25 per file, there is really no easier way start digitizing your records today.

Our Jump-to-Digital program puts your world of digital documents at your fingertips. Use our user-friendly application to view your files and organize them any way you wish. Sort them by type or date or organize them by association. Our high-tech software allows you to search your documents by keyword and associate them to one another. For example, you can associate paid checks to invoices, purchase orders, packing slips, and price lists. For only $299 per month, you’ll stay organized and have everything you need immediately accessible with the click of a mouse.

FileBank’s FileArchive Management program adds another layer of protection and support to your records management program. Receive guidance and support to help you comply with state and federal records management regulations. Let our trained archivist help you identify your obsolete documents and assist you through the records disposition procedure of the New Jersey Records Management Services Division. FileArchive Management is an affordable way to stay compliant, control storage costs, and enhance your records management program.

We believe that these three services are what set FileBank apart from the competition. Because we understand that each customer has different needs, we tailor our services to fit our customers’ budgets. We take pride in our outstanding customer service and support. Call us today and let FileBank help you move your records into the digital age.

For more information, please visit us at www.filebankinc.com or call us at 973-279-4411.

Helping Schools Succeed

It’s the start of a new school year and we at FileBank are continuously finding new ways to help our more than two dozen school districts achieve their goals. One of the best ways we can help our schools is by keeping our services affordable and easy on the budget without sacrificing quality.

As a certified Educational Data Services contractor, FileBank has worked very hard to supply schools and municipalities with perfect service. Although austerity measures and economic turmoil has meant that schools around the tri-state area are being asked to do more with less, FileBank steps up to the plate every day to deliver quality services that our customers rely on.

Cluttered storage rooms and desks and file cabinets overflowing with paper documents have become a common sight in many offices across the tri-state area. FileBank’s services are designed to enhance the efficiency of office staff, freeing up not only storage space but time, too. In fact, our high-tech, computer-based solutions are designed to bring order to the chaos of the office, reducing office reliance on paper documents and increasing staff efficiency by 66%.

FileBank takes a systematic approach to quality management. Our clients rest assured that FileBank is managing its business to ensure that their record management needs are clearly understood and fulfilled. Our clients rave about the quality of our services, including our $299 Jump-to-Digital program, which gives client easy and reliable online access to their paper and digital records.

"It was initially an incredible leap of faith we took from physical to virtual, but oh…the results!” said former Hoboken Board of Education member Rosetta Caporrino. “I was amazed at how easy the web interface is to use, and FileBank representatives always go out of their way to answer my questions and return my calls."

Karen Perkins, a business administrator for Clifton Public Schools, which serves over 11,000 students in the City of Clifton, has also applauded our dedication to providing the best in industry service.

“[FileBank’s] attention to service, reliability, and response time has been excellent,” said Ms. Perkins.

Through Educational Data Services, we offer competitive pricing for records management services. Whether you simply want to store your inactive files in a safe and secure location or make the “jump to digital” and reduce your office’s reliance on paper, FileBank delivers affordable solutions that we cater to your specific needs.

FileBank, Inc. has been helping schools for over 25 years streamline their records management processes and utilize technology to make their daily work flow easier and cost effective. Call us and let FileBank help make your school district more effective—today.