Additional Services That FileBank Has That Makes Clients Running To The Phone To Call Us!

If you have been following our posts, you are aware that we recently published an article explaining our services. Here, we will give you a continuation of our services, and exactly how they can benefit your company.

1.   FileTrack-N-Shred: FileBank offers full shredding of documents for our clients either in-house or at the client’s location. Many police departments, as we may assume, have an array of confidential documentation they throw out on a daily basis; we serve them by going to their location, have an officer witness the shred being processed. We can do that with all clients if they request it. We have a huge shred truck that goes around the Tri-State area to shred our client’s documents, as well as having the service of picking up the boxes and shredding them at our location. In addition to shredding documents, we also provide our client with state-of-the-art, sturdy shred bins to have in their office space. Once the shred bins become too full, FileBank visits our client’s location and replaces the full bin with an empty one, and will either shred the contents of the bag at the client’s location, if they request that, or back at FileBank.

Benefits: Comply with local, state & federal laws.  Save money in storage facilties.

2.   FileRetention: This service schedules and monitors documents ready for destruction, according to state and federal laws. We have a Retention Specialist who is certified in compliance regulations, for all document management state, federal, and local laws.

Benefits: Expert advice in identifying expired records. Regular monitoring of account by in-house Archivist for retention compliance. 

3.   P-Cabinet: This application is a secure web-based records management server that allows clients to be able to view their entire inventory, department by department, box number by box number, all on their fingertips.

Benefits: finds a box or files in seconds. Requesting files to be scanned-on-demand. Manage inventory. Request supplies.

Make sure to stay connected.

Wish to learn more about our services, checkout our YouTube and Facebook sites!

 

Sincerely,

Greg Copeland

President, FileBank

FileBank's In-House Shredding Services

In a continuation from the previous post entitled "FileBank's Infamous Shredding Services, FileTrack-N-Shred," this post will focus on our in-house shredding services, right from our warehouse, with the boxes already stored at our facility. 

FileBank has an in-house Retention Specialist who is trained to assist clients with the Federal and State document management laws and already scheduled retention dates.  Most documents have a lifespan of a certain amount of years that must be abided by. 

Our Retention Specialist advises the clients when they  have containers stored at or facility that have an upcoming destruction dates, and will help the client with the following steps:

• destruction of documents
• FileBank's liability documents that need signing
• documents proving and clarifying the shred is complete

Once the client is aware of the documents that are ready to be shredded, the client is given an Authority for Destruction. This document contains all of the boxes that are ready for destruction, and the client will have to give their consent with which boxes they would like to be shredded. 

Once the client chooses the containers they will to proceed with the shredding, the shredding can then begin.

The boxes are pulled from our racks in our Archive Center, and brought to the loading dock, where the shred truck is implemented from.

Once the containers requested to be shredded is complete, FileBank then signs the Authority for Destruction, and sends it back to the client, which is confirmation that the destruction is complete.

Wish to learn more about our services, make sure to check out our website.

Make sure to stay connected!

Sincerely,

Greg Copeland

President, FileBank Inc.

FileBank’s Infamous Shredding Services, File-Track-N-Shred.

FileBank offer affordable services for all clients throughout the Tri-State Area.  We are completely infamous for ensuring our client’s obsolete files are destroyed accordingly, and we have the certified employees to show for it.  We assist your organization comply with state and federal document management laws, as well as enlightening you with upcoming retention scheduled dates. 

FileBank is very diverse when it comes to our shredding services. We offer in-house and off-site shredding services for all of our client’s needs.  This is especially convenient for Government Agencies who have very confidential documents they may need shredded. Most of these agencies request to witness the shred being done, and FileBank satisfies that request with our state-of-the-art shred truck, used for shredding at our client’s location, right where it can be witnessed.

We deliver our shredding services on a box-by-box basis. If particular files are requested to be shredded, we advise the clients to manually pull the files out and let us know the ones to shred, for liability purposes.  Nonetheless, upon all destructions,  FileBank provides our clients with a Certificate of Destruction, that must be signed before the shred can begin. This document is also used as proof of destruction, one the destruction is complete.

Let FileBank help you dispose of your documents and begin saving office space and money now!!

Wish to learn more about our shredding services, we also offer in-house destruction that is explained in the next post entitled, “FileBank’s

In-House Destruction Services.”   Also, make sure to check out our website.

Make sure to stay connected.

Sincerely,

Greg Copeland

President, FileBank Inc.

How Small Businesses Can Benefit From FileBank’s Shredding Services.

Regardless if you are a part of a small or a large corporation, all still have an extreme amount of sensitive information that they must deal with on a daily basis.  Most of FileBank’s current customers are all entrusted with the following types of documents:

• Past and present confidential employee records
• Client information (social security numbers, addresses, history, etc.)
• Vendor information and invoices
• Transaction records
• Patient files
  
  

The importance of keeping this type of information secure goes without saying.  Once considered obsolete, it must be destroyed in a sensitive manner, with knowledge of the information being destroyed cannot be stolen or obtained in the future. It is the law, not only the company’s obligation. Failing at this can result in government fines, law suits, and the end of a good business’ reputation.  Most of the information listed above must be obtainable for a certain amount of years before it is allowed to be destroyed. With all these “what if” questions clients have to worry about, why not hire a professional who is certified to work with these documents. 

Why should you hire a shredding service for your organization?

Hiring a shredding service is an absolute ideal situation for a variety of reasons. The main reason is obvious: Space. Most businesses do not have the space for excess paperwork, let alone small businesses with less office space as it is. Commercial shredding machines are usually bulky that take up a lot of space. It is just smarter and easier to have a vendor to come to your organization when requested and do the work for you, so everyone in your organization can focus more on their own tasks instead of trying to find more space for their documents. In addition, a shredding service like FileBank can offer you different options to meet your needs. We can bring our shredding truck to your location so a member of your company can witness the shred being done, or we can shred the documents in our in-house data center!

Benefits of Using FileBank’s Shredding Services for Your Small Business

There are several benefits of using a professional shredding service for your small business. These benefits include:

• Complete protection of information
• Compliance with Government regulations
• Prevent information and identity safe
• Saves you space, time and money.

Wish to learn more about our Shredding Services and other services, make sure to check out our website.

Make sure to stay connected!

Sincerely,

Greg Copeland

President, FileBank Inc.

Shredding Services Benefit All Companies Throughout The Tri-State Area

Paper documents can quickly become a company's worst nightmare; thousands of documents surrounding a CEO's desk, some relevant, some not, can make anyone go a little crazy.  This is why it is extremely imperative for all companies, big and small, to invest in a shredding service that covers liability issues, as well as benefiting the environment as a  whole.  Below we will go into detail on how shredding documents can be beneficial to your company.

•  Document destroying allows CEO’s and other executive officials to have assurance that their information is being disposed of the right way.
• Shredding reliably gives one the option of having the process taken care of by a reliable vendor. Overall, using a vendor substantially  cuts costs, allowing companies to not invest in expensive, bulky paper shredders, when there is a company in your area who will shred at your location. A company official can also witness the shred occurring.
•  At FileBank, our shredding services ensure we keep our environment in mind.  Our recycled paper keeps the landfills from filling up sooner than it should. Paper is one of the most used materials in rotation.
•  In most cases, especially in government agencies and municipalities, shredding documents assists a company stay compliant with state and federal document regulations regarding how to destroy pertinent information.
• The process of shredding your documents gives you the joy of knowing that you are doing your part to protect the environment and the personal lives of your customers. Companies that go out of the way to protect their customers will find loyalty and more sales because they are a trusted established business.

  Wish to learn more about our shredding services, make sure to check out our website!

  Make sure to stay connected!!

   Sincerely,
  Greg Copeland
  President, FileBank Inc.

FileBank's Main Physical Document Management Solutions

This post will explain our physical document management services, as well as the benefits for each one.

FileOrganize

Department that packs unwanted boxes out of the clients location, assigns them with barcodes, organizes and then categorizes them, per the client’s request.

Benefits:

·         Gets your files and containers organized in just a few days

·         Gain detailed information on all types of records your company has stored at FileBank’s Data Center.

FileBox

Our Records Storage Services is a flexible program that customizes to suit each customer’s unique needs

Benefits:

·         Reduces the cost of storage/managing records

·         Frees up valuable office space and storage space

Instant Access

File-level indexing, all files are indexed by specific keywords that make the files easy to search for the clients.

Benefits:

·         Extremely easy access and searching for files during time-sensitive situations. No more spending time and money searching in multiple boxes with the same description. Instant Access gives all file a special barcode that will let FileBank know exactly which box, and the location of the box at our storage facility for complete, immediate retrieval.

FileCapture

Scan active files into a digital format and make them available instantly through your V-Cabinet Plus. Also, secure your web portal by copying all contents onto disc format as well.

Benefits:

·         Find, view, share and collaborate your files 24/7 via V-Cabinet Plus, which is a secure web client portal.

·         Print, email, and distribute files instantly via V-Cabinet.

·         Save time with correspondence and increasing productivity.

FileTrack-N-Shred

Secure shredding services. We serve shred on-site at FileBank facility, or off-site at the client’s location. Can shred either by appointment or on-demand.

Benefits:

·         Complies with local, state, and federal document management laws

·         Saves money on storage space

·         Clients are given a Certificate of Destruction, that must be signed before the shred is begun. The client either has the option to witness the shred being done, or allow the shred to be brought back to FileBank to be shred at our Data Center.

P-Cabinet

Secure web-based records management application

Benefits:

·         Retrieve a box or file in seconds

·         Request files to be scan-on-demand. (scan and emailed)

·         Manage inventory

·         Request supplies (empty storage boxes, manifest forms, box barcode labels, or tape).

Wish to learn more about our services, please make sure to check out our website.

Make sure to stay connected.

Sincerely,

Greg Copeland

President, FileBank Inc.

FileBank Does Enterprise Content Management With A Twist

FileBank is not like any other Enterprise Content Management (ECM) Company. Most ECM companies focus on one specific service that falls under this umbrella. Our services are extremely diverse, which makes for diverse clientele. Here, we will explain to our how our creative twist of ECM benefits not only our clients who we serve, but also FileBank as a whole.

Backup Management: This service should be one that all companies should be intrigued about; the ability to find a company that will assist in saving files, backing them up in more than one location, and ensuring that nothing of high importance will ever get lost or deleted. FileBank is aware that not one company can promise that human error, natural disasters, or other unexpected factors will be able to save critical information stored on hard drives. Fortunately for our clients, FileBank’s Remote Online Backup greatly increases the odds that information stored on work computers will not be compromised.

This Secure Back-up System habitually backs up desktop and laptop computers as our client’s go about their usual projects – giving them the assurance of knowing their organization’s most valuable information is safe at all times. This service becomes a primary aspect of our client’s disaster recovery plan by transporting information from their site to FileBank’s remote secure server. This enables them to quickly restore systems to their full working capacity in the event of a system failure.

In addition, this service helps organizations comply with laws pertaining to the preservation of electronic computer information. 

Benefits using our Secure Back-up System:

·       Assisting disaster recover/business continuity plans;

·       Validating the integrity of our client's database, and ensuring imperative content stored on their systems are present and always accessible;

·       Allowing personnel employees to focus on core business tasks;

·       Reducing organization and management expenses;

·       Creates a centralized repository for all data stored on our remote secure server.

Physical Storage: This service is our basic one, sometimes called “FileBox.” This is where we store our client’s containers without any internal categorization in each box. It is extremely helpful for those clients who simply want to relieve some clutter in their office, and not necessarily need to retrieve anything frequently. Stored in our 4-story high, fire proof Data Center, this service has aided our clients with the headache of clutter, and inefficiency in their own organization.

Virtual Storage: FileBank’s virtual cabinet solution, V-Cabinet converts your tedious manual filing system into an intuitive digital environment using its FileCapture service.  This document imaging service scans your paper records and converts them into digital images – allowing clients to locate and share documents across their organization. 

V-Cabinet™ assimilates document management and retrieval solutions, as well as consolidates and manages multiple content types; all using a single software.  This makes it possible to share and locate files quickly right from your desktop, and permits users to communicate with other users more effectively.  Your organization’s V-Cabinet is user ID/password protected, so only authorized individuals may view or upload any information. Also, an individual level of access is assigned based on user type. For example, individuals in your company’s Human Resources Department will not have access to files in the Accounts Receivable Department, unless the proper access is requested.

There are many benefits our clients experience when they commit to FileBank:

ü  Locates and accesses files immediately;

ü  Increases staff efficiency by eliminating search time;

ü  Gives you more control with your retention plan;

ü  Provides an overview of a record’s entire history;

ü  Offers simultaneous file access and facilitates better project management;

ü  Enhances decision-making information;

ü  Improves governance, risk and compliance;

ü  Accelerates search and retrieval;

ü  Creates a centralized repository for all data;

ü  No hardware or software to buy; no internal IT support needed.

File Retention/Shredding Services:  The retention period of a document is a characteristic of file management.  When wanting a document physically destroyed, there are some technicalities once must abide by. Legally, some records must be available, electronically and physically, longer than others. Most companies are subject to laws that affect the records they create.  FileBank helps our customers determine which documents need to be preserved and which ones we are legally allowed to destroy.  Our in-house archivists analyze our client’s files to determine the expiration dates. We also work with relevant government and nongovernmental agencies to always guarantee that no file ever gets destroyed that should not have been.

Our destruction services may be performed on-site at our client’s location, or here at our Archive

Center. Certificates of Destruction are provided to our clients and must be filled out to its’ completion

before any shred. This will eliminate any document that our client did not request to be destroyed.

Benefits of using FileRetention™ are as follows:

ü  Reduces risks of document mismanagement

ü  Provides our customers with a sense of security for their documents; Our client’s  documents are destroyed beyond repair

ü  Enables on-demand access to files that are less frequently used.

ü  Ensures that information assets are secured and preserved.

ü  Guarantees that all obsolete records are destroyed 

We at FileBank are extremely flexible.  We provide vehicles and manpower needed to pick up your expired records and media.  Whether our clients request standard, emergency or rush services, they are always completed on time. Our shredding services minimize the time needed to analyze big data and start making decisions faster.

Analytics: With our company having such a diverse amount of services for our clients to choose from, we are constantly seeking new ways to improve our business for them. After all, that is exactly what it states in our mission statement. We have a hidden gem within FileBank that will never become obsolete, nor will it ever be a service potential customers have not been completely interested about. We are talking about A-Cabinet, our analytic solution.

A-Cabinet is an analytic information platform that not only makes your entire body of both virtual and physical information easily searched, but also turns these assets into actual intelligence. Think of something similar to a search engine, only for your own documents. Here is a great example: Imagine that you could search all students in the 11^th grade, including their standardized test scores and compare them to years previously, and look at all of this information on graph format. Or, if you wanted to search all relevant information to municipal street projects that have taken place around your district within the last 10 years. These examples and nearly any data scenario you can possibly imagine is possible with A-Cabinet.

Below are some of the benefits that comes with having the service of A-Cabinet

·       Greater visibility – your organization’s data is freed so that you are better equipped to make decisions.

·       Extremely simple to learn; the power to sophisticated analysis is available to anyone that you may grant users to in your organization

·       Inexpensive business intelligence solution without the IT headache

·        Effective tool to demonstrate your organization’s progress and retain funding

·        Creates one centralized repository for all data requested and data store

·       Absolutely no hardware or software to buy; no internal IT support needed.

 

Wish to learn more about our services, make sure you check out our website.

 

Make sure to stay connected!

 

 
 
 
 





Sincerely,
Greg Copeland
President, FileBank Inc.