FileBank’s Digtial Document Management Services Equipped For All Organizations

All Document Management Companies have their one niche that makes them stand out from others; FileBank has multiple services that make us the thumb in the world of fingers.

 

 

1.       Jump To Digital: FileBanks Jump to Digital program is designed to enhance our client’s organization’s technology savings, streamline office procedures, reduces costs, all  attributes that make your life easier in the workplace.  This program delivers 7 tools to enhance how your office produces, and gives you the peace of mind that you will be able to find what you need, exactly when you need to. We deliver to our clients a scanner and a tablet to scan imperative information. This scanner allows clients to index the documents with imperative keywords that will help them retrieve the documents immediately. Once the documents are all scanned in, they are put in a FileBank box that is eventually picked up from our organization to be stored forever!
Benefits: Increase efficiency by 66%, or more! Find and view your documents instantly. Rapid deployment. User friendly.

2.       Infrastructure  as a Service (IaaS): This allows clients to pay as you grow virtual data centers, which is extremely powerful and flexible. It allows clients to only use what they need, when they need it.
Benefits:
Scalable
Customizing
Affordable
No Capital Expense
No Hardware
No Maintenance
No Upgrade 

3.       FileBacker: This is our automated data backup service. You never have to worry about natural disasters at your organization, ruining imperative documents, when FileBank already has all your information stored on a different server. The benefits are pretty much self-explanatory here, no? 

4.       FileAnalytics: This service analyzes all your data, and combines data from any sources with extremely high performance. It provides the fastest way to gain insight into how different parts of a business relates.  We offer specific analytics for Government Agencies, schools, retail corporations, and Non-Profit Organizations.
Benefits:
Rapid Deployment
Low total cost of hosting
Very simple to use
Pulls data from almost any data source, and visualizes the data in one combined Dashboard 
                                                      
Make sure to stay connected by checking out our YouTube and Facebook pages!

Also, visit our website to learn more about our many services.

Sincerely,
Greg Copeland
President, Filebank Inc.

FileBacker Secures All Of Your Important Documents On Our Internal Server

FileBank is aware that not one company can promise that human error, natural disasters, or other unexpected factors will be able to save critical information stored on hard drives. Fortunately for our clients, FileBank’s Remote Online Backup greatly increases the odds that information stored on work computers will not be compromised.

FileBacker habitually backs up desktop and laptop computers as our client’s go about their usual projects – giving them the assurance of knowing their organization’s most valuable information is safe at all times. This service becomes a primary aspect of our client’s disaster recovery plan by transporting information from their site to FileBank’s remote secure server. This enables them to quickly restore systems to their full working capacity in the event of a system failure.

In addition, FileBacker helps organizations comply with laws pertaining to the preservation of electronic computer information.

 

Benefits using FileBacker:

• Assisting disaster recover/business continuity plans;
• Validating the integrity of our client's database, and ensuring imperative content stored on their systems are present and always accessible;
• Allowing personnel employees to focus on core business tasks;
• Reducing organization and management expenses;
• Creates a centralized repository for all data stored on our remote secure server.

 

Wish to learn more about our services, and how FileBacker may be the perfect service for you, visit our website

 

Make sure to stay connected with our YouTube and Facebook pages!

 

Sincerely,

Greg Copeland

President, FileBank Inc.

 

FileBank's Infamous Capabilty Statement Breakdown

 

 

Capability Statement

 

"Manage your world through our private could SaaS portals"

 

 

Data Center:  Infrastructure as a Service (IaaS) and Software as a Service (SaaS) are provided by the FileBank Data Center. SaaS Portals allow you to:

·       Access physical objects and virtual documents; ·      Analyze data, workflow, and     online back-up and disaster recovery services; ·      View and manage medical records          Archive Center:   ·     610,000 cubic foot vault; ·     Climate-controlled and secure to  store documents and objects; ·     Retention schedules monitored by our in-house Archivists;     Sincerely, Greg Copeland FileBank Inc

·    Automatically archive and link e-mails, photos, videos, spreadsheets, projects and blueprints with each other;   ·    Our Jump to Digital program enables you to scan files from your desktop directly into your private document management system.       ·     File destruction by our in-house shredding services; ·     HIPPA complaint; ·     Scrubbing of data files; ·     Conversion of documents, books, manuscripts, blueprints, microfilm and microfiche to date.

What FileBank Can Offer To Your Growing Business

FileBank provides varied document management services to clients in the Tri-state Area. With more than 400 clients, many of whom have been with us for a decade or more, we follow time consuming procedures that will help them manage their documents more efficiently.

We provide high quality services while customizing them to meet our clients every need; that is something that is black and white in our mission statement.

Here is where it starts. FileBank Inc. provides a team to pack, organize, categorize and archive your past clutter; Providing safe and secure storage for client records. Plus, all indexing and physical storage takes place at one location, at FileBank's archive center in Oakland, New Jersey, which is also home to the Corporate Headquarters.

In addition, we offer a Retention Specialist to establish preservation dates for your documents. We do this to determine what should be saved and what should be shredded in the future. The Retention Specialist analyzes your files to determine expiration dates, and works with relevant government and nongovernmental agencies. ensuring the certified destruction of records. We take pride in knowing that in doing these steps,  no file is ever destroyed that should not have been.

Moreover, FileBank will also provide a team to set up an electronic document management system, FileBank's V-Cabinet application. V-Cabinet Plus service is designed to move your organization toward a more productive and organized work environment. We configure the application FileBank's cloud servers so that you are able to reduce document management costs by more than half! Not only do this application reduce costs, V-Cabinet has helped streamline many organizations, and increase accountability and productivity.

This is why, we do what we do.

Wish to learn more about our document management services, make sure to check out our website

Make sure to stay connected!

Sincerely,

Greg Copeland

President, FileBank Inc.

New FileBank Retention Policy

All companies experience issues with clients. FileBank Inc. is proud to say that our complaints are extremely uncommon; we are constantly brainstorming more efficient ways to serve them.  FileBank’s core priority is to ensure that we keep all clients pleased. What better way than to introduce them to a retention service that will eliminate the amount of cubic feet they use at our facility, and ensuring that this retention service is continuously 100% accurate?  With this being said, we have implemented a new retention policy for our customers who store their files at our state-of-the-art Archive Center.

This new FileBank policy is to simply ask our clients for a detailed description of each container stored at FileBank and give them retention dates, if necessary. This detailed description will not only benefit the client by knowing exactly what is in each container, but also our Sales Team and Customer Service Team when assisting them in searching for imperative documents in time-sensitive situations.

Considering we serve an immense amount of school districts, government entities and municipalities, their documents possess state retention guidelines, and may not be destroyed until the mandatory lifespan of their documents pass. Luckily, FileBank has trained and certified Retention Specialists who will assist the appropriate clients with retention dates, when they are not familiar with the lifespan of their stored documents.

 

Wish to learn more about our company, make sure to check out our website.

 

Make sure to stay connected!

 

 

 

 

 

Sincerely,

Greg Copeland

President, FileBank Inc.

FileOrganize Is The Best Team For ECM!

Filebank has a unique team that visits our clients and does the dirty work on their documents, sometimes literally! FileOrganize, or what we like to call it, the PURGE team, goes to our client’s location and repacks, and barcodes all of their documents and organizes them back at our facility.

Not only does this help with extreme clutter at our client’s facility, but it also allows FileBank to prove to clients that we are capable of handling their documents with care, and organizing them to the best of our ability.

Below are some benefits of using FileOrganize: • Eliminates frustration and fall out caused by lost records.

• Enables on-demand access to less often used files. • Increases staff efficiency by eliminating search time.
• Facilitates records retention planning and inventory control. • Ensures that information assets are secured and preserved.
• Guarantees that obsolete records are securely shredded and recycled.

In addition to these benefits, FileBank has a brand new truck used especially for FileOrganize projects that can hold up to 350 boxes! That is definitely essential for these jobs, considering we can pick-up around 1000 boxes at a time for big organizations!

Wish to learn more about our services, make sure to check out our website.

Make sure to stay connected!

Sincerely,
Greg Copeland
President, FileBank Inc.

P-Cabinet™ Solution - For Semi Active, Inactive, and Obsolete Records

FileBank’s physical cabinet solution, P-Cabinet encompasses all of your organization’s files not deemed to be active or accessed on a regular basis. Physical boxes – and the indexed files that comprise them – are stored at FileBank’s state-of-the art, climate controlled, and 24/7 security monitored facility, and are accessible via requests through the P-Cabinet button at FileBank’s client web portal.

Three distinct services that work together comprise the P-Cabinet Solution

FileRequest™ is file-level indexing, boxing, and inventory management of all for your semi-active files. This service provides you with the ability to manage documents throughout their lifecycle. It also allows you to assign retention dates and destruction schedules to your records, which reveals cost-saving opportunities and ensures proper compliance with regulations unique to your industry’s requirements.

FileBox™ is box-level indexing and inventory for all your inactive files and boxes. These are the rarely retrieved records that need to be stored for legal purposes and to preserve business history. This service offers an inexpensive, yet very effective and secure way of keeping track of your companies’ inactive records.

FileTrack-N-Shred™ at the point in time when state/agency regulations allow your inactive files to be destroyed, FileBank will shred these now obsolete files and issue a Certification of Destruction

When a semi-active document is needed from your P-Cabinet simply call, fax, or enter our client web portal with your request and we will locate your records, digitally scan and convert them to an electronic file, then publish the file to our secured web server. Once the file is published, authorized users will be able to access it in as little as 15 minutes via your organization’s virtual cabinet button. Once a file is scanned, it is stored in your V-Cabinet for as long as you remain a FileBank customer. Any documents from your P-Cabinet can also be physically delivered to you via FedEx or courier service, depending on your needs.

Benefits:

·       Eliminates frustration and fall out caused by lost records

·       Enables on-demand access to less often used files

·       Increases staff efficiency by eliminating search time

·       Facilitates records retention planning and inventory control

·       Ensures that information assets are secured and preserved

·       Guarantees that obsolete records are securely shredded and recycled

 

Wish to learn more about our services, make sure to check out our website!

Stay connected.

 

 

 

 

 

 

Sincerely,

Greg Copeland

President, FileBank Inc.

 

 

How Small Businesses Can Benefit From FileBank’s Shredding Services.

Regardless if you are a part of a small or a large corporation, all still have an extreme amount of sensitive information that they must deal with on a daily basis.  Most of FileBank’s current customers are all entrusted with the following types of documents:

• Past and present confidential employee records
• Client information (social security numbers, addresses, history, etc.)
• Vendor information and invoices
• Transaction records
• Patient files
  
  

The importance of keeping this type of information secure goes without saying.  Once considered obsolete, it must be destroyed in a sensitive manner, with knowledge of the information being destroyed cannot be stolen or obtained in the future. It is the law, not only the company’s obligation. Failing at this can result in government fines, law suits, and the end of a good business’ reputation.  Most of the information listed above must be obtainable for a certain amount of years before it is allowed to be destroyed. With all these “what if” questions clients have to worry about, why not hire a professional who is certified to work with these documents. 

Why should you hire a shredding service for your organization?

Hiring a shredding service is an absolute ideal situation for a variety of reasons. The main reason is obvious: Space. Most businesses do not have the space for excess paperwork, let alone small businesses with less office space as it is. Commercial shredding machines are usually bulky that take up a lot of space. It is just smarter and easier to have a vendor to come to your organization when requested and do the work for you, so everyone in your organization can focus more on their own tasks instead of trying to find more space for their documents. In addition, a shredding service like FileBank can offer you different options to meet your needs. We can bring our shredding truck to your location so a member of your company can witness the shred being done, or we can shred the documents in our in-house data center!

Benefits of Using FileBank’s Shredding Services for Your Small Business

There are several benefits of using a professional shredding service for your small business. These benefits include:

• Complete protection of information
• Compliance with Government regulations
• Prevent information and identity safe
• Saves you space, time and money.

Wish to learn more about our Shredding Services and other services, make sure to check out our website.

Make sure to stay connected!

Sincerely,

Greg Copeland

President, FileBank Inc.

FileBank's Convenient Service of FileCapture

FileBank has an extremely convenient service that benefits schools and municipalities. FileCapture allows all files indexed and automatically imported into our virtual cabinet for easier access than ever before. Clients who have this service can say goodbye to requesting files during a time-sensitive manners, and just immediately retrieve any file they need, exactly when they need it!

FileBank can scan all different kinds of documents, from standard-size paper documents to large-format ones, such as blueprints and drawings. We offer remote access to your digitized record via the internet and the option to have your records uploaded to a disc. We also offer paper document storage and indexing services to help you stay organized and protect and safeguard your paper records after they are digitized.

Benefits

·       Locates and accesses files immediately

·       Increases staff efficiency by eliminating search time

·       Gives you more control with your retention plan

·       Provides an overview of a record's entire history

·       Offers simultaneous file access Facilitates better project management

·       Enhances decision-making information

·       Improves governance, risk, and compliance

·       Accelerates search and retrieval

·       Creates a centralized repository for all data

·       No hardware or software to buy, and no internal IT support needed

 

Wish to learn more about our services, make sure to check out our website.

 

Make sure to stay connected!

 

 

 

 

 

 

 

Sincerely,

Greg Copeland

President, FileBank Inc.