What FileBank Can Offer To Your Growing Business

FileBank provides varied document management services to clients in the Tri-state Area. With more than 400 clients, many of whom have been with us for a decade or more, we follow time consuming procedures that will help them manage their documents more efficiently.

We provide high quality services while customizing them to meet our clients every need; that is something that is black and white in our mission statement.

Here is where it starts. FileBank Inc. provides a team to pack, organize, categorize and archive your past clutter; Providing safe and secure storage for client records. Plus, all indexing and physical storage takes place at one location, at FileBank's archive center in Oakland, New Jersey, which is also home to the Corporate Headquarters.

In addition, we offer a Retention Specialist to establish preservation dates for your documents. We do this to determine what should be saved and what should be shredded in the future. The Retention Specialist analyzes your files to determine expiration dates, and works with relevant government and nongovernmental agencies. ensuring the certified destruction of records. We take pride in knowing that in doing these steps,  no file is ever destroyed that should not have been.

Moreover, FileBank will also provide a team to set up an electronic document management system, FileBank's V-Cabinet application. V-Cabinet Plus service is designed to move your organization toward a more productive and organized work environment. We configure the application FileBank's cloud servers so that you are able to reduce document management costs by more than half! Not only do this application reduce costs, V-Cabinet has helped streamline many organizations, and increase accountability and productivity.

This is why, we do what we do.

Wish to learn more about our document management services, make sure to check out our website

Make sure to stay connected!

Sincerely,

Greg Copeland

President, FileBank Inc.

FileOrganize Is The Best Team For ECM!

Filebank has a unique team that visits our clients and does the dirty work on their documents, sometimes literally! FileOrganize, or what we like to call it, the PURGE team, goes to our client’s location and repacks, and barcodes all of their documents and organizes them back at our facility.

Not only does this help with extreme clutter at our client’s facility, but it also allows FileBank to prove to clients that we are capable of handling their documents with care, and organizing them to the best of our ability.

Below are some benefits of using FileOrganize: • Eliminates frustration and fall out caused by lost records.

• Enables on-demand access to less often used files. • Increases staff efficiency by eliminating search time.
• Facilitates records retention planning and inventory control. • Ensures that information assets are secured and preserved.
• Guarantees that obsolete records are securely shredded and recycled.

In addition to these benefits, FileBank has a brand new truck used especially for FileOrganize projects that can hold up to 350 boxes! That is definitely essential for these jobs, considering we can pick-up around 1000 boxes at a time for big organizations!

Wish to learn more about our services, make sure to check out our website.

Make sure to stay connected!

Sincerely,
Greg Copeland
President, FileBank Inc.

Jump To Digital: FileBank's Most Popular Service.

The digital era is booming in 2015, FileBank Inc. is well aware of this.  Always changing our services when technology changes, we have this tremendous service that has all of our clients screaming with satisfaction and excitement; it's called Jump to Digital.

All companies have an envision of one day becoming paperless. This service that FileBank offers makes that dream a reality. We service our clients with a high-tech scanner, specifically for our customers, and shred bins, if necessary. Whenever our clients would like to store something virtually in our system, they scan the document, (which is connected to our server at corporate headquarters), and will then put the original document in our sturdy FileBank boxes. If the original is obsolete now that the document is scanned, they can toss it in their shred bin. The amazing thing about this service is that they physically index their OWN documents. So whenever  our clients need to search for something quickly, they already know exactly where it is indexed under, since it was done by their own hands. Once the FileBank boxes are filled with scanned documents, we pick them up and store them until the retention date is near and is then shredding, with the customers consent, of course. 

Now, with this service, our clients have access to all of their documents with just one click of a mouse. No document is  left unindexed, or lost in the system. 

Jump to Digital is cost-friendly, secure, and EASY to use!

Wish to learn more about Jump to Digital, and the rest of our services, make sure to check out our 

Don't forget to stay connected!

Sincerely,

Greg Copeland

President, FileBank Inc. 

Let FileBank Make Your File Management Easier!

 

Enterprise Content Management   Employees waste time each day looking for documents and information. What if you could access anything at any time, instantly? Learn how FileBank manages every document your organization possesses.

 

 

1. No more folders       Network folder hierarchies are hectic. It makes choosing where to store something difficult, and even more difficult finding them . FileBank services manages documents by their properties instead of folders.

 

2. It's easy   Integrate with Windows and apps without changing how you work.           3. Share it   Manage content with automated workflows and co-editing, even in the cloud.       4. It's secure   Control access based on each file's properties and each user's role.

 

Wish to learn more about our services, please visit our website.

Make sure to also visit our YouTube and Facebook website.

INSTAGRAM COMING SOON!


Sincerely,
Greg Copeland
President, FileBank, Inc.

 

Seven Steps: One Streamlined Organization

With FileBank’s new solution underway, many clients ask exactly what is the process of converting physical files into digital ones. This post will allow all current and potential clients know what happens, and how it happens.

Step 1: Assessment: FileBank will analyze your organization’s information assets and mention how to divide your records into Active, Semi-Active, Inactive, and Obsolete. Records are transported by FileBank expert archivists.

Step 2: Web Client Portal: FileBank will set up your online account to have admission into FileBank’s client portal, access to your V-Cabinet™ , P-Cabinet™, and A-Cabinet™ (if applicable). We will launch security, passcodes, and user rights for the portal access.


Step 3: Digital Conversion of Active Files: Using our FileCapture™ Service, FileBank transforms your most active files, making them immediately obtainable through your V-Cabinet on your client portal.

Step 4: Inventory and Indexing of Semi-Active Files: Using our FileRequest™ Service, FileBank conducts file-level inventory and indexing for all of your organization’s Semi-Active Files.

Step 5: Inventory, Indexing, and Boxing of Semi-Active and Inactive Files: Using our FileBox™ Service, FileBank executes a box inventory and indexing for all of your organization’s Semi-Active and Inactive files. Physical Boxes are kept at FileBank’s state-of-the-art storage facility.

Step 6: Destruction of Obsolete Files: Upon state/agency approval, FileBank will utilize our FileTrack-n-Shred™ Service to professionally shred your organization’s Obsolete files and will issue a Certificate of Destruction.

Step 7: Complete Integration: Using our FileIntegration™ Service, your FileBank V-Cabinet™ P-Cabinet™, and A-Cabinet™ (if applicable) are seamlessly integrated to work with your company’s Enterprise Resource Planning (ERP) and/or accounting/financial systems.
 
Wish to learn more about our services, please visit our website.
 
Don’t forget to stay connected!

    

 

 

Learn More About Educational Data Services

Who doesn’t want to save money?

How frequently does one come across an opportunity that saves your school district cash, reduces the overall workload, and helps your district uphold complete buying obedience? Once in a lifetime. Let us introduce you to the future of saving for school districts and municipalities, Educational Data Services.

FileBank, Inc. is a certified Educational Data Services vendor. We are eager to deliver the benefits offered by Educational Data Services to the municipalities and school districts we serve. With schools asked to do more with a smaller budget, this great service will allow administrators and staff to dedicate their time where it’s most needed—educating children. Our clients can slowly kiss the aspect of budgeting to not purchase the best equipment, or new books for the students goodbye.  All municipalities and school districts should want to learn why organizations in New Jersey, New York, and Pennsylvania are crazed about FileBank’s document storage and management solutions.

FileBank and Educational Data Services invites new districts and municipalities to join the over 400 schools who already profiting from this service. It has been recognized as a Best Practice by Rutgers University, Institute on Education Law and Policy.

Secure the document management services that all schools need on a cooperative basis from the convenience of your own office computer; It doesn’t get any better than this!

See all Educational Data Services districts in New York, New Jersey, and Connecticut Districts on their official Educational Data homepage

Sincerely,

Greg Copeland 

President, FileBank Inc. 

Meet Our New Vice President of Shredding Services, Nick Moretta

After 10 successful years at FileBank, former Account Executive, Nick Moretta is now our new VP of Shredding Services!

Formally focusing on Municipalities in the New Jersey area, Moretta has gained an immense amount of knowledge of imperative documents, and the lifespan that must be present. With this knowledge, he decided to take the extra step in using this to assist our current and potential clients in understanding the thorough process that comes with shredding documents. 

Destruction of documents is not a sporadic decision. There is a lot of time that must go in it, considering that most documents have a state and federal law that permits them from being destroyed before a certain time period. He is here to help our clients understand the laws and possible risks that comes with shredding, what our clients may believe are obsolete, documents. 

If you are interested in learning more about our shredding services, and how you can possibly clear your clutter, feel free to contact Nick Moretta at our office, during regular working hours. 973-279-4411

Make sure to check out our website!

Sincerely,

Greg Copeland

President, FileBank Inc. 

Shredding Services - Every Company Needs Them

Just when you thought our services couldn’t get any better.

All organizations, no matter the sort, need the convenience of a document shredder, some more than others. Why not work with a company with a mission statement that guarantees safety? So much so, that you can physically witness the shred being processed if you liked. FileBank is here to help you with all of your document destruction needs.

We propose inexpensive services for the shredding of outdated files. We assist your organization to understand the state and federal records management laws, and safeguarding that no document is improperly destroyed. With our state-of-the-art equipment for shredding, proper documentation provided before the shred is begun, and a thorough understanding between the client and FileBank, this service can be perfect for you 

FileBank offers our shredding services on and off site. Bring us your boxes filled with documents, garbage bags, of just in folders; we will take care of the rest. If necessary, we will work with you to secure the consent from the proper state agencies to ensure, indefinitely, that the files you wish to destroy does not have a lifespan longer than the date you wish to shred them. Upon the destruction of the files our clients choose, a Certificate of Destruction is given to them as proof of the shred.

Wish to learn more about our services, check out our website

Sincerely,

 

Greg Copeland

President, FileBank Inc.