Additional Services That FileBank Has That Makes Clients Running To The Phone To Call Us!

If you have been following our posts, you are aware that we recently published an article explaining our services. Here, we will give you a continuation of our services, and exactly how they can benefit your company.

1.   FileTrack-N-Shred: FileBank offers full shredding of documents for our clients either in-house or at the client’s location. Many police departments, as we may assume, have an array of confidential documentation they throw out on a daily basis; we serve them by going to their location, have an officer witness the shred being processed. We can do that with all clients if they request it. We have a huge shred truck that goes around the Tri-State area to shred our client’s documents, as well as having the service of picking up the boxes and shredding them at our location. In addition to shredding documents, we also provide our client with state-of-the-art, sturdy shred bins to have in their office space. Once the shred bins become too full, FileBank visits our client’s location and replaces the full bin with an empty one, and will either shred the contents of the bag at the client’s location, if they request that, or back at FileBank.

Benefits: Comply with local, state & federal laws.  Save money in storage facilties.

2.   FileRetention: This service schedules and monitors documents ready for destruction, according to state and federal laws. We have a Retention Specialist who is certified in compliance regulations, for all document management state, federal, and local laws.

Benefits: Expert advice in identifying expired records. Regular monitoring of account by in-house Archivist for retention compliance. 

3.   P-Cabinet: This application is a secure web-based records management server that allows clients to be able to view their entire inventory, department by department, box number by box number, all on their fingertips.

Benefits: finds a box or files in seconds. Requesting files to be scanned-on-demand. Manage inventory. Request supplies.

Make sure to stay connected.

Wish to learn more about our services, checkout our YouTube and Facebook sites!

 

Sincerely,

Greg Copeland

President, FileBank

FileBank's In-House Shredding Services

In a continuation from the previous post entitled "FileBank's Infamous Shredding Services, FileTrack-N-Shred," this post will focus on our in-house shredding services, right from our warehouse, with the boxes already stored at our facility. 

FileBank has an in-house Retention Specialist who is trained to assist clients with the Federal and State document management laws and already scheduled retention dates.  Most documents have a lifespan of a certain amount of years that must be abided by. 

Our Retention Specialist advises the clients when they  have containers stored at or facility that have an upcoming destruction dates, and will help the client with the following steps:

• destruction of documents
• FileBank's liability documents that need signing
• documents proving and clarifying the shred is complete

Once the client is aware of the documents that are ready to be shredded, the client is given an Authority for Destruction. This document contains all of the boxes that are ready for destruction, and the client will have to give their consent with which boxes they would like to be shredded. 

Once the client chooses the containers they will to proceed with the shredding, the shredding can then begin.

The boxes are pulled from our racks in our Archive Center, and brought to the loading dock, where the shred truck is implemented from.

Once the containers requested to be shredded is complete, FileBank then signs the Authority for Destruction, and sends it back to the client, which is confirmation that the destruction is complete.

Wish to learn more about our services, make sure to check out our website.

Make sure to stay connected!

Sincerely,

Greg Copeland

President, FileBank Inc.

How Our Retention Services and Benefit Your Organization

FileRetention™ Retention Analysis

Destroying records is not as simple as tossing them out in the dumpster when you run out of storage space. This is because by law some records must be kept longer than others and most organizations are subject to laws that affect the records that they create. This is where FileBank can help. FileBank’s in-house archivist analyzes your files to determine expiration dates, and works with relevant government and nongovernmental agencies to ensure the certified destruction of records and that no file is ever destroyed that should not have been. There are many advantages to having a FileBank archivist help you manage your files. It reduces risks of document mismanagement. It also provides your organization with an additional layer of accountability and protection. The archivist monitors and updates your organization’s records inventory using FileBank’s computerized records management system, ensuring that your adherence to state and federal records disposition regulations is accurate and up to date.

Benefits

Eliminates frustration and fall out caused by lost records.
Enables on-demand access to less often used files.
Increases staff efficiency by eliminating search time.
Facilitates records retention planning and inventory control.
Ensures that information assets are secured and preserved.
Guarantees that obsolete records are securely shredded and recycled.

 

Wish to learn more about our company, make sure to check out our website.

 

Make sure to stay connected!

 

 

 

 

Sincerely,

Greg Copeland

President, FileBank Inc.

 

How FileBank Can Benefit Government Agencies

With FileBank, government agencies can decrease the costs of business developments completed by clerks, auditors, and any other employees in your organization. This is from the automated streamline of operations that occur for each and every one of our services, such as document imaging, document indexing, container storage, and especially the search retrieval of documents.

We at FileBank provide well-organized document scanning, only to 100% ensure cost-effectiveness, and secure simple document management. Through our government-specialized division, FileBank serves the following:

Municipalities/County Offices (Local Government)

­­­This particular umbrella of government officials has the most interactions with the people. Municipalies and County Offices are considered the faces of the government’s image to the public.  By organizing their imperative and historical content, it not only allows them to better serve their area, but also creates reliability and trust from the locals. A simple Open Public Records Act (OPRA) request can be accessible almost immediately immediately if the proper FileBank solution is implemented in their organization. Let us set the standard for document management solutions in local governments.

State Governments

State Governments are the most important to have a properly implemented document management solution.  These organizations must determine how to handle critical document’s lifecycle and must abide by the compliance requirements. FileBank has trained professionals in the Retention Department who will assist all clients under this umbrella of government with compliance regulations, and document lifespans.

Federal Governments

New Federal laws are increasing government transparency, as federal government information is a valuable national resource. Clients never have to worry about not locating files quickly enough or being in the dark with our services and how exactly they can benefit their organizations. This makes for avoidance of penalties, as well as ensuring 100% document security.

Wish to learn more about our services, make sure to check out our website.

Sincerely,
Greg Copeland
President, FileBank Inc.

Meet Our New Vice President of Shredding Services, Nick Moretta

After 10 successful years at FileBank, former Account Executive, Nick Moretta is now our new VP of Shredding Services!

Formally focusing on Municipalities in the New Jersey area, Moretta has gained an immense amount of knowledge of imperative documents, and the lifespan that must be present. With this knowledge, he decided to take the extra step in using this to assist our current and potential clients in understanding the thorough process that comes with shredding documents. 

Destruction of documents is not a sporadic decision. There is a lot of time that must go in it, considering that most documents have a state and federal law that permits them from being destroyed before a certain time period. He is here to help our clients understand the laws and possible risks that comes with shredding, what our clients may believe are obsolete, documents. 

If you are interested in learning more about our shredding services, and how you can possibly clear your clutter, feel free to contact Nick Moretta at our office, during regular working hours. 973-279-4411

Make sure to check out our website!

Sincerely,

Greg Copeland

President, FileBank Inc. 

Shredding Services - Every Company Needs Them

Just when you thought our services couldn’t get any better.

All organizations, no matter the sort, need the convenience of a document shredder, some more than others. Why not work with a company with a mission statement that guarantees safety? So much so, that you can physically witness the shred being processed if you liked. FileBank is here to help you with all of your document destruction needs.

We propose inexpensive services for the shredding of outdated files. We assist your organization to understand the state and federal records management laws, and safeguarding that no document is improperly destroyed. With our state-of-the-art equipment for shredding, proper documentation provided before the shred is begun, and a thorough understanding between the client and FileBank, this service can be perfect for you 

FileBank offers our shredding services on and off site. Bring us your boxes filled with documents, garbage bags, of just in folders; we will take care of the rest. If necessary, we will work with you to secure the consent from the proper state agencies to ensure, indefinitely, that the files you wish to destroy does not have a lifespan longer than the date you wish to shred them. Upon the destruction of the files our clients choose, a Certificate of Destruction is given to them as proof of the shred.

Wish to learn more about our services, check out our website

Sincerely,

 

Greg Copeland

President, FileBank Inc.