Going Green? Choose FileBank’s Enterprise Content Management

Paper has become a growing concern for the environment; Trees are falling left and right, just for the benefit of the world. Fortunately, companies are still feeling out Earth-friendly advantages to better benefit the environment. Well, many of them have found everything they’ve ever needed and wanted in an eco-friendly company like FileBank. 

One of the main ways businesses can begin to become eco-friendly is to become a paperless organization. FileBank would be able to assist all organizations with this, what seems to be, nearly impossible task.  We can completely declutter your office space, and relieve your headache of searching papers upon papers for 1 single document needed. Our many services may the perfect fit for exactly what your organization is looking for.

Enterprise Content Management technology not only cuts down on paper waste, but also streamlines workflow and eliminates unnecessary steps. 

Wish to learn more about our company, make sure to check out our website.

Make sure to stay connected.

Sincerely,
Greg Copeland
President FileBank Inc.

Three Strong Programs to Help You Manage Your Files in Difficult Fiscal Times

by Bryan Finlayson

 

As the economic downturn continues to force administrators to make layoffs and adopt budget austerity measures, municipalities, school districts, and businesses across the tri-state area are finding it harder and harder to responsibly manage and organize their records. Yet as this responsibility becomes more challenging it is no less important. Administrators look for powerful, affordable solutions to help them modernize their office and increase their efficiency.

FileBank offers three powerful solutions to your records management needs. FileBank’s InstantAccess, Jump-to-Digital, and FileArchive Management services are designed to move your organization toward a more productive and organized work environment. Get rid of the boxes of files sitting around your office today and have them in a safe location, easily accessible and secure.

Our InstantAccess program helps organizations comply with OPRA requests quicker and easier than ever before. With InstantAccess, it’ll be a breeze to locate your important records in the event of a lawsuit or emergency. As a part of InstantAccess, FileBank stores your physical records in a climate-controlled environment and archives them digitally in a digital file cabinet accessible to authorized users via the web. With the program’s initial cost competitively priced at only $0.25 per file, there is really no easier way start digitizing your records today.

Our Jump-to-Digital program puts your world of digital documents at your fingertips. Use our user-friendly application to view your files and organize them any way you wish. Sort them by type or date or organize them by association. Our high-tech software allows you to search your documents by keyword and associate them to one another. For example, you can associate paid checks to invoices, purchase orders, packing slips, and price lists. For only $299 per month, you’ll stay organized and have everything you need immediately accessible with the click of a mouse.

FileBank’s FileArchive Management program adds another layer of protection and support to your records management program. Receive guidance and support to help you comply with state and federal records management regulations. Let our trained archivist help you identify your obsolete documents and assist you through the records disposition procedure of the New Jersey Records Management Services Division. FileArchive Management is an affordable way to stay compliant, control storage costs, and enhance your records management program.

We believe that these three services are what set FileBank apart from the competition. Because we understand that each customer has different needs, we tailor our services to fit our customers’ budgets. We take pride in our outstanding customer service and support. Call us today and let FileBank help you move your records into the digital age.

For more information, please visit us at www.filebankinc.com or call us at 973-279-4411.

Dumont Diaries: Financial Department

The Financial Department has been organized and is ready for scanning to begin a paperless environment. They're on the way to saving! The Building Department has already integrated our system into their every day life.

In order to expedite the scanning process, documents are organized physically by our customers and then entered into our system by our highly-skilled staff. This allows our customers to most easily find their documents because the systems uses a vocabulary which they choose. We always want you to be able to find your documents as quickly and as easily as possible!

Dumont Diaries: Building Department

As we enter into the holiday season, we are happy to say that the scanning for Building Department is on track. We look forward to beginning our work with the Finance Department on Tuesday November 29th. Happy Thanksgiving everyone!

Jumping to Digital Means Jumping to a Sustainable Future

(Paper waiting to be recycled at a recycling facility. Often we forget that this process uses valuable energy.)

“Going green” – it’s a concept that we hear a lot about these days. We hear about it on commercials, in our offices, via government initiatives that exhort us to help the environment. Everyone agrees that helping the environment is important – but many disagree over what methods are best to accomplish this goal. Often in our rush to change light bulbs and split our recycling into cans and bottles and plastic, we forget that the most basic ideas are the best ones.

At FileBank, our effort to help the environment revolves around one simple goal: to use less paper. And by less paper, in many cases we mean no paper at all. Think about the future in which offices around the nation will be entirely digital – it is not a matter of “if,” but rather “when.” FileBank exists to help businesses transition into that future as quickly as possible. We have many solutions that businesses can take advantage of – and the benefits are literally endless when one considers the positive, permanent environmental impact these solutions have.

Going paperless means so much more than just saving trees. It also means lessening the carbon footprint that will be produced by cutting down and processing those trees for paper. It means less energy wasted on recycling the paper for reuse, and less energy to ship it from place to place and store it. The space needed to accommodate our physical archive space versus our digital servers is a telling comparison: while we need a facility the size of a football field to store documents, we can use a room you could barely park a car in to manage our digital records. As more and more businesses and government entities embrace the paperless lifestyle, the need for giant storage facilities will slowly disappear. As energy resources transition to renewable methods rather than carbon belching fossil fuels, the whole planet will benefit from these efforts to modernize how America does business.

So if you’re considering going paperless, make sure to think not only of the benefits you’ll have tomorrow, but the benefits that generations will have in the future. When you’re thinking about the costs, make sure to also think of the environmental costs of not acting soon.

Since going green is such an important theme of FileBank’s work, I will continue to update you on news, projects and other initiatives related to this topic.

Stay tuned!

Vanessa Banti
Master Archivist