Help Your Company "Go Green." FileBank's ECM Solutions Is The First Step

All companies argumentally would love to become paperless. The “going green” aspect that all companies believe can never be achieved is slowly becoming a reality with booming Enterprise Content Management (ECM) companies. We’re living in a progressively paperless society, so it only makes sense for those companies who are working towards a paperless company, can begin to implement it in their organization. This new technology has already positively benefited many organizations who are working towards “going green,” and FileBank has all of the newest technologies the ECM world has to offer.

 FileBank is showing many companies in and around the Tri-State area that taking the environmentally friendly route and becoming paperless has more benefits than they’ve imagined before using our services. It completely streamlines their workflow, essentially cost-effective, and ensures for almost perfect document organization. We provide our clients with these great ECM solutions as well as shred consoles for any department they request them for. Once the shred consoles are full, FileBank visits their organization and shreds the contents in the shred consoles either on-site or at our state-of-art data center. We are the company that allows other companies to become COMPLETELY green and paperless.

 Before committing to FileBank’s ECM solutions, there are some points potential clients need to consider: Find out exactly where most of the paper consumption comes from. Potential clients should address specific areas where which departments are the most paper heavy. Once that is understood, strategies then can be made to cut back as much as possible. Fortunately, in 2015, most people now take notes on their computers, tables, phones, and other electronic devices that help cut down the amount of paper being used around the offices. However, implementing an ECM solution in any company can definitely take things to the next level of technology. Altogether, executing an ECM solution is a win-win situation both for the environment and businesses.

 Wish to learn more on how to benefit your company by going green, make sure to check out FileBank’s website.

 Make sure to stay connected!

Sincerely,
Greg Copeland
President, FileBank Inc.

Three Strong Programs to Help You Manage Your Files in Difficult Fiscal Times

by Bryan Finlayson

 

As the economic downturn continues to force administrators to make layoffs and adopt budget austerity measures, municipalities, school districts, and businesses across the tri-state area are finding it harder and harder to responsibly manage and organize their records. Yet as this responsibility becomes more challenging it is no less important. Administrators look for powerful, affordable solutions to help them modernize their office and increase their efficiency.

FileBank offers three powerful solutions to your records management needs. FileBank’s InstantAccess, Jump-to-Digital, and FileArchive Management services are designed to move your organization toward a more productive and organized work environment. Get rid of the boxes of files sitting around your office today and have them in a safe location, easily accessible and secure.

Our InstantAccess program helps organizations comply with OPRA requests quicker and easier than ever before. With InstantAccess, it’ll be a breeze to locate your important records in the event of a lawsuit or emergency. As a part of InstantAccess, FileBank stores your physical records in a climate-controlled environment and archives them digitally in a digital file cabinet accessible to authorized users via the web. With the program’s initial cost competitively priced at only $0.25 per file, there is really no easier way start digitizing your records today.

Our Jump-to-Digital program puts your world of digital documents at your fingertips. Use our user-friendly application to view your files and organize them any way you wish. Sort them by type or date or organize them by association. Our high-tech software allows you to search your documents by keyword and associate them to one another. For example, you can associate paid checks to invoices, purchase orders, packing slips, and price lists. For only $299 per month, you’ll stay organized and have everything you need immediately accessible with the click of a mouse.

FileBank’s FileArchive Management program adds another layer of protection and support to your records management program. Receive guidance and support to help you comply with state and federal records management regulations. Let our trained archivist help you identify your obsolete documents and assist you through the records disposition procedure of the New Jersey Records Management Services Division. FileArchive Management is an affordable way to stay compliant, control storage costs, and enhance your records management program.

We believe that these three services are what set FileBank apart from the competition. Because we understand that each customer has different needs, we tailor our services to fit our customers’ budgets. We take pride in our outstanding customer service and support. Call us today and let FileBank help you move your records into the digital age.

For more information, please visit us at www.filebankinc.com or call us at 973-279-4411.

Dumont Diaries

New things are always happening at FileBank as we improve our services for you, our clients! As you may have heard, we have recently engaged Dumont as our new client. We are helping them jump into the 21^st century along side with their mayor and staff.

Our services will change their offices into organized, and pleasant working environments. I hope you stay along for the ride as we track how their everyday lives are changed through our system.

The city of Dumont’s government serves over 17,000 people, which naturally means that they have a lot of paperwork to deal with. Starting with the Building Department, FileBank is helping Dumont to scan their blueprints and papers associated with each house and building within the city limits.

When finished, Dumont will easily be able to access the documents related to each building. Finding the repair work done on a particular house ten years ago will become a breeze. Steve Cavadias, the director of the Building Department, will be working closely with us as we begin to show Dumont how amazing this transformation can be.

When finished, we will be moving on to the Clerk, Finance and Payroll departments for their own extreme makeovers. Our archivist and staff will frequently visit Dumont onsite to demonstrate the computer system so they are easily able to access their documents.

Customer service, naturally, is our most important goal! We are working to go above and beyond because we know how difficult the transition to paperless can be. But we can assure you that it is worth the momentary difficulties and we hope that after seeing Dumont’s transformation, you will become a convert too.

As always, feel free to check out our website at www.filebankinc.com or give us a call at 972-279-4411. We are always happy to talk with you!

Jumping to Digital Means Jumping to a Sustainable Future

(Paper waiting to be recycled at a recycling facility. Often we forget that this process uses valuable energy.)

“Going green” – it’s a concept that we hear a lot about these days. We hear about it on commercials, in our offices, via government initiatives that exhort us to help the environment. Everyone agrees that helping the environment is important – but many disagree over what methods are best to accomplish this goal. Often in our rush to change light bulbs and split our recycling into cans and bottles and plastic, we forget that the most basic ideas are the best ones.

At FileBank, our effort to help the environment revolves around one simple goal: to use less paper. And by less paper, in many cases we mean no paper at all. Think about the future in which offices around the nation will be entirely digital – it is not a matter of “if,” but rather “when.” FileBank exists to help businesses transition into that future as quickly as possible. We have many solutions that businesses can take advantage of – and the benefits are literally endless when one considers the positive, permanent environmental impact these solutions have.

Going paperless means so much more than just saving trees. It also means lessening the carbon footprint that will be produced by cutting down and processing those trees for paper. It means less energy wasted on recycling the paper for reuse, and less energy to ship it from place to place and store it. The space needed to accommodate our physical archive space versus our digital servers is a telling comparison: while we need a facility the size of a football field to store documents, we can use a room you could barely park a car in to manage our digital records. As more and more businesses and government entities embrace the paperless lifestyle, the need for giant storage facilities will slowly disappear. As energy resources transition to renewable methods rather than carbon belching fossil fuels, the whole planet will benefit from these efforts to modernize how America does business.

So if you’re considering going paperless, make sure to think not only of the benefits you’ll have tomorrow, but the benefits that generations will have in the future. When you’re thinking about the costs, make sure to also think of the environmental costs of not acting soon.

Since going green is such an important theme of FileBank’s work, I will continue to update you on news, projects and other initiatives related to this topic.

Stay tuned!

Vanessa Banti
Master Archivist