Scanning and Conversion - FileCapture

Scanning & Conversion - FileCapture ™ 

What if we tell you that we have a department in our company with extremely trained professionals who easily digitize your documents? All Enterprise Content Management companies promise easy access, cost-effectiveness and accuracy. FileBank is more about proving these qualities rather than trying to convince clients how great our services are. We ensure our clients and potentials never leave a training session, a kiosk at conventions, blog posts, or even sales meetings without thoroughly understanding the concept of our services. With all this being said, we will go into depth about one major world we serve: The Digital World.  

As clients boast about purchasing our digital services, we at FileBank believe they should know the process of digitizing their world and exactly what steps are taken to do so.  We have a team of individuals who can not only explain to our clients the steps, but can allow clients to easily access the material requested with just a few keywords to search, and a few clicks of your mouse.

Files can be requested via the P-Cabinet portal. Once clients purchase our digital services, they are given credentials to this portal, allowing full access (only in their department) to all files indexed.

Once the work order is requested, clients will receive confirmation from our Customer Service Department that it has been received, and the process of converting their file in digital form starts!

V-Cabinet is the portal that the files go into once they are digitized. Like P-Cabinet, this retrieval portal allows client access (again, only to the department they are linked to), to all files that have been retrieved in the past and currently. This means that once a file is in V-Cabinet, the paper document of it is obsolete, unless, the original document is legally needed for a certain time frame. 

  

Furthermore, as document management programs become increasingly digitized, it is essential that your paper documents be converted into a digital format. FileBank delivers affordable solutions for your scanning and imaging needs. We can scan anything-from standard-size paper documents to large-format documents, such as blueprints and technical drawings. We offer remote access to your digitized record via the internet and the option to have your records uploadable via a disc. We also offer paper document storage and indexing services to help you stay organized and protect and safeguard your paper records after they are digitized.

Wish to learn more about our services, make sure to check out our website!

Make Sure to Stay connected!!

Sincerely,

Greg Copeland,

President, FileBank Inc.

Get To Know How Your Files Will Be Handled At Our Facility.

Many clients, before they commit to our services, always have one question: What is the process of converting physical files into digital ones? This post will allow all current and potential clients know what happens, and how it happens.

Assessment:  FileBank will examine the organization’s data assets and explain how find out which records they can consider being active, inactive, and obsolete. Records are then transferred by FileBank experienced archivists.

Web Client Portal: FileBank will then provide an online account with credentials into FileBank’s client portal. This access will be for the client’s V-Cabinet™ , P-Cabinet™, and A-Cabinet™ (if applicable). We will launch security, passcodes, and user rights for the portal access. A major policy we have at FileBank is to not grant access to any individual at our client's organization who does not have their name on the security list, or does not have the proper access in the department in which they are trying to retrieve their data from; Not only for liability reasons, but to also prove to our clients that we secure their documents 100%.

Digital Conversion of Active Files: Using our FileCapture™ Service, FileBank transforms our client's most active files, making them immediately obtainable through their V-Cabinet on the client portal, if applicable.

Inventory and Indexing of Semi-Active Files: Using our Instant Access Service, FileBank conducts a complete file inventory and indexing for all semi-active and active files. Not only does this give our clients the proper insight with exactly which files are stored with us, but it also makes for immediate retrieval of files in time-sensitive situations.

Inventory, Indexing, and Boxing of Semi-Active and Inactive Files: Using our FileBox™ Service, FileBank executes a box inventory and indexing for all our client’s semi-active and inactive boxes. Physical boxes are kept at FileBank’s state-of-the-art storage facility, located at our corporate headquarters.

Destruction of Obsolete Files/Retention Analysis: Upon state/agency approval, FileBank will utilize our FileTrack-n-Shred™ Service to professionally shred their organization’s obsolete files and will issue a Certificate of Destruction or complete assurance that the proper boxes are getting destroyed. As well as this service, we have experienced Retention Analysts who work with the state guidelines for each type of document and informs the clients whenever their boxes are ready to be destroyed, according to the state guidelines.

Wish to learn more about our services, please visit our website.

Don’t forget to stay connected!

     

Sincerely

Greg Copeland

President, FileBank Inc.