Get To Know How Your Files Will Be Handled At Our Facility.

Many clients, before they commit to our services, always have one question: What is the process of converting physical files into digital ones? This post will allow all current and potential clients know what happens, and how it happens.

Assessment:  FileBank will examine the organization’s data assets and explain how find out which records they can consider being active, inactive, and obsolete. Records are then transferred by FileBank experienced archivists.

Web Client Portal: FileBank will then provide an online account with credentials into FileBank’s client portal. This access will be for the client’s V-Cabinet™ , P-Cabinet™, and A-Cabinet™ (if applicable). We will launch security, passcodes, and user rights for the portal access. A major policy we have at FileBank is to not grant access to any individual at our client's organization who does not have their name on the security list, or does not have the proper access in the department in which they are trying to retrieve their data from; Not only for liability reasons, but to also prove to our clients that we secure their documents 100%.

Digital Conversion of Active Files: Using our FileCapture™ Service, FileBank transforms our client's most active files, making them immediately obtainable through their V-Cabinet on the client portal, if applicable.

Inventory and Indexing of Semi-Active Files: Using our Instant Access Service, FileBank conducts a complete file inventory and indexing for all semi-active and active files. Not only does this give our clients the proper insight with exactly which files are stored with us, but it also makes for immediate retrieval of files in time-sensitive situations.

Inventory, Indexing, and Boxing of Semi-Active and Inactive Files: Using our FileBox™ Service, FileBank executes a box inventory and indexing for all our client’s semi-active and inactive boxes. Physical boxes are kept at FileBank’s state-of-the-art storage facility, located at our corporate headquarters.

Destruction of Obsolete Files/Retention Analysis: Upon state/agency approval, FileBank will utilize our FileTrack-n-Shred™ Service to professionally shred their organization’s obsolete files and will issue a Certificate of Destruction or complete assurance that the proper boxes are getting destroyed. As well as this service, we have experienced Retention Analysts who work with the state guidelines for each type of document and informs the clients whenever their boxes are ready to be destroyed, according to the state guidelines.

Wish to learn more about our services, please visit our website.

Don’t forget to stay connected!

     

Sincerely

Greg Copeland

President, FileBank Inc.

An Archive Center Everyone Wants Their Documents Stored At.

FileBank is constantly being commended for their incredible Archive Center. With thousands of cubic feet of containers stored and over 1 million files, FileBank takes pride in our incredibly secure facility, and the comments we receive from our clients. This football field wide, and football field long center is 4 stories high and still growing in length! It has surely become the pinnacle of total document control for our clients in the Tri-State Area.

Not only do we explain to our customers and potential customers the extensive security we provide at FileBank's Archive Center, we also allow some clients to see for themselves what we are working with. One of our major clients is the Metropolitan Opera Association. At least once a week, two representatives from their company visit our facility to retrieve costumes for their upcoming events. We have never had a complaint in the many years we have been serving them.

Below are some comments from our extremely satisfied customers:

Marissa Mckenzie, HR Director - East Orange Public Schools

"We recently opened an account with FileBank and have been pleased with the responsiveness and professionalism of the operation. We now have over 2000 files in storage and have been impressed with the efficiency of retrieval of information when I need it. FileBank superbly handles our archiving and storage needs. We are very happy with their prompt service and outstanding commitment and look forward to continued business together" Tel.: 973-266-5777 | marissa.mckenzie@eastorange.k12.nj.us

Melissa Simmons, Guidance - Harrington Park School District

"Utilizing FileBank for off-site data storage allowed us to expand and use the added space for needed teacher conference rooms, not to mention the added sense of relief that all of our critical data was safe from fires, floods, power failures, theft, and unauthorized access."

Wish to learn more about our services, check out our website

Make sue to stay connected!

Sincerely,

Greg Copeland

President, FileBank Inc.

FileBank Specializes in Governments and Municipalities; We Have The Services to Prove It

At FileBank, we are well aware of the special needs that the governments and municipalities have when it comes to managing their documents. Most paperwork have an extremely long lifespan, and must be easily accessible at all times. What better way for these organizations to manage their documents by using the company who prides themselves on their saftey measures, and the diverse amount of services to choose from? At FileBank, we offer a special solution specialized in only governments and municipalities. FileGov.

We all know how overwhelmed government offices must be with extensive paper trials. Our FileGov solution helps them streamline their records management to address budget tightening around their office. Comprised of both virtual and physical document managing servicing, this special service boosts productivity and also ensures the importance of confidential documents, all while implementing compliance with  government records regulations. 

Benefits of using FileGov:

Significantly reduces costs and risks that are usually associated with storing physical documents. 

Provides an audit trail for every file. 

Increases employee productivity by eliminating the need to cope and distribute physical documents throughout  their organization. 

Improves access and security of documents, both physical and digital

Wish to learn more about our service that specialize in governments and municipalities, please visit our website 

don't forget to stay connected!!

  

 

Sincerely,

Greg Copeland

president, Filebank inc. 

FileBank's Newest Service: FileVault

 

FileBank Inc. is proud to introduce our newest, and what we believe will be the pinnacle of all of our services thus far, FileVault.

Like our already Jump To Digital, where we provide our clients with a scanner that is configured to their work computer, as well as one free user, File Vault mirrors this almost perfectly; however, this new service more cost-effective. Our Jump To Digital service is $299/monthly, and for every new user our clients would like to configure, the charge is $99. For FileVault, the monthly fee is a mere $255, and for every user added, the charge is $25! This innovative service at FileBank is not as robust as Jump To Digital; yet, the program is still excellent at archiving imperative documents.

Both Jump to Digital and FileVault are based on a 36-month contract, with a 30-day trial period so our clients can learn to love the service!

Digitizing your organization has never been easier.

Stay tuned to get a full update on this service, as well as learning much more about what FileVault has to offer.

Make sure to stay connected, and to visit our website!

 

Sincerely,

Greg Copeland

President, FileBank Inc.