FileBank's Convenient Service of FileCapture

FileBank has an extremely convenient service that benefits schools and municipalities. FileCapture allows all files indexed and automatically imported into our virtual cabinet for easier access than ever before. Clients who have this service can say goodbye to requesting files during a time-sensitive manners, and just immediately retrieve any file they need, exactly when they need it!

FileBank can scan all different kinds of documents, from standard-size paper documents to large-format ones, such as blueprints and drawings. We offer remote access to your digitized record via the internet and the option to have your records uploaded to a disc. We also offer paper document storage and indexing services to help you stay organized and protect and safeguard your paper records after they are digitized.

Benefits

·       Locates and accesses files immediately

·       Increases staff efficiency by eliminating search time

·       Gives you more control with your retention plan

·       Provides an overview of a record's entire history

·       Offers simultaneous file access Facilitates better project management

·       Enhances decision-making information

·       Improves governance, risk, and compliance

·       Accelerates search and retrieval

·       Creates a centralized repository for all data

·       No hardware or software to buy, and no internal IT support needed

 

Wish to learn more about our services, make sure to check out our website.

 

Make sure to stay connected!

 

 

 

 

 

 

 

Sincerely,

Greg Copeland

President, FileBank Inc.

 

 

 

How Our Retention Services and Benefit Your Organization

FileRetention™ Retention Analysis

Destroying records is not as simple as tossing them out in the dumpster when you run out of storage space. This is because by law some records must be kept longer than others and most organizations are subject to laws that affect the records that they create. This is where FileBank can help. FileBank’s in-house archivist analyzes your files to determine expiration dates, and works with relevant government and nongovernmental agencies to ensure the certified destruction of records and that no file is ever destroyed that should not have been. There are many advantages to having a FileBank archivist help you manage your files. It reduces risks of document mismanagement. It also provides your organization with an additional layer of accountability and protection. The archivist monitors and updates your organization’s records inventory using FileBank’s computerized records management system, ensuring that your adherence to state and federal records disposition regulations is accurate and up to date.

Benefits

Eliminates frustration and fall out caused by lost records.
Enables on-demand access to less often used files.
Increases staff efficiency by eliminating search time.
Facilitates records retention planning and inventory control.
Ensures that information assets are secured and preserved.
Guarantees that obsolete records are securely shredded and recycled.

 

Wish to learn more about our company, make sure to check out our website.

 

Make sure to stay connected!

 

 

 

 

Sincerely,

Greg Copeland

President, FileBank Inc.

 

FileBank's Testamonials

At FileBank, we are very familiar with what satisfied clients look like.  Our company’s professionals have been trained to know exactly what our client’s needs are, and what they expect of us. Below are just some of the many great things our clients had to say about us after using our services.

·        Erin Barillas, Clerk, RMC - Clerk, Township of North Bergen

"Since the Clerk’s Office in the Township of North Bergen’s recent move of all Township Ordinances, Developers Agreements, Commission Meetings (2000-current), and Business Licensing to FileBank’s V-Cabinet, the office has enjoyed the ease of researching, finding, and forwarding documents electronically. In doing so, the Township has been able to add these physical files to the inventory currently maintained by FileBank and thereby has reduced the number of file cabinets in the office. The transition to electronic filing was made easy by the professionalism, dedication, and patience of the team at File Bank and is highly recommended."

 Marissa Mckenzie, HR Director - East Orange Public Schools

"We recently opened an account with FileBank and have been pleased with the responsiveness and professionalism of the operation. We now have over 2000 files in storage and have been impressed with the efficiency of retrieval of information when I need it. FileBank superbly handles our archiving and storage needs. We are very happy with their prompt service and outstanding commitment and look forward to continued business together"

Adel Ayad, CFO Good Shepherds Services

"Jumping from paper with FileBank saved Good Shepherd $1.3 million in the first year we implemented their solution – and that doesn’t even take into account the productivity gained. A process that used to take our staff 30 days was compressed to 10 days once we moved to FileBank."

John Vantuno, Councilman

"I think FileBank has a unique look into the future of information storage, access and preservation. Recognizing the fact that they offer a myriad of solutions to fit any industry would benefit any organization."

Melissa Simmons, Guidance - Harrington Park School District

"Utilizing FileBank for off-site data storage allowed us to expand and use the added space for needed teacher conference rooms, not to mention the added sense of relief that all of our critical data was safe from fires, floods, power failures, theft, and unauthorized access."

Rosetta Caporrino, Guidance - Hoboken Board of Education

"It was initially an incredible leap of faith we took from physical to virtual, but oh…the results! I was amazed at how easy the web interface is to use, and FileBank representatives always go out of their way to answer my questions and return my calls."

Wish to learn more about our services, make sure to check out our website.

Make Sure To Stay Connected!!

Sincerely,

Greg Copeland

President, FileBank Inc.

FB-Files Sales Video

As many of our readers know, we have just recently started implementing a brand new service for our clients called FB-Files. This service is similar to our already booming service, Instant Access, but with a few more quirks worked out. Not to mention, more cost effective for our clients. We have begun our marketing strategy regarding this soon-to-be extremely popular new service with this short video

Click here to watch the video

Now, as you can see, all organizations need a proper document management system to better organize their documents, those that are obsolete and imperative. It is extremely important to implement such a system in any company being that time-sensitive projects do occur. No one wants to end up like Mr. Smith and Miss. Jane in the video, right?!

FB-Files allows our clients to be able to access all files, no matter the format in a blink of an eye. They will be able to happily say 'goodbye' to the stress and chaos that comes with important proposal submissions and immediate document retrieval. It increases the workflow within the organization, and information reuse, as well as completely avoided data loss and confusion. In addition, this solution is also compatible with high government agencies and municipalities. What company does not want those few factors alone in their business?!

Total Peace of Mind!

Wish to learn more about our services, make sure to check out our website.

Make sure to stay connected!

Sincerely,
Greg Copeland
President, FileBank Inc.

FileBank Inc. Is Now Officially A Veteran-Owned Business!

After months of preparation, FileBank Inc. can now utilize the advantages that comes with being a Veteran-Owned Business. It is a satisfying ordeal knowing that my serve to this country 50 years ago is beneficial for my business and legacy that is imprinted in this organization.

With this post, we will explain to our readers the major advantages doing business with Veteran-Owned organizations, as well as being apart of a Veteran-Owned Business. 

According to the National Veteran Owned Business Association (NAVOBA), an independent survey of over 500 Americans revealed in 2009 that more than 90% of consumers in this country feel a sense of security, trust, and gratitude towards veterans. As well as this statistic, 75% of the same 500 Americans stated that they are more likely to do business with a Veteran-Owned company, rather than one not owned by Veteran. 

The Department of Veteran Affairs are constantly assisting Veteran-Owned Businesses find huge, respective customers. Registration with VetBiz, which is only for Veterans, will definitely increase clientele, as well as make FileBank Inc. a more valued Document Management company. According to Military-law.lawyers.com, federal government agencies hold Veteran-Owned businesses with higher priority, and feel more than obligated to do business with one, than a business not Veteran-Owned. 

As said by Militarypress.com, instead of just offering the same services as companies in the same line of business, veterans raise the bar. They transcend any offer for services and provide several gears of equal or better worth. Ultimately, being a Veteran-Owned business sets us apart from others in our field. With this, we offer remarkable added value to our clients that no civilian-owned company can provide.

 

Wish to learn more about FileBank Inc., and our services, make sure to check out our website.

 

Make sure to stay connected!

 

 

 

 

 

Sincerely,

Greg Copeland

President, FileBank Inc.

 

 

 

 

References:

http://navoba.com/

http://www.va.gov/

http://military-law.lawyers.com/veterans-benefits/benefits-of-veteran-owned-businesses.html

http://www.blogs.va.gov/VAntage/3162/the-value-of-veteran-owned-businesses/

http://www.militarypress.com/the-big-advantages-of-being-a-v-o-b/

 

 

 

 

 

 

 

 

FileBank Specializes in Governments and Municipalities; We Have The Services to Prove It

At FileBank, we are well aware of the special needs that the governments and municipalities have when it comes to managing their documents. Most paperwork have an extremely long lifespan, and must be easily accessible at all times. What better way for these organizations to manage their documents by using the company who prides themselves on their saftey measures, and the diverse amount of services to choose from? At FileBank, we offer a special solution specialized in only governments and municipalities. FileGov.

We all know how overwhelmed government offices must be with extensive paper trials. Our FileGov solution helps them streamline their records management to address budget tightening around their office. Comprised of both virtual and physical document managing servicing, this special service boosts productivity and also ensures the importance of confidential documents, all while implementing compliance with  government records regulations. 

Benefits of using FileGov:

Significantly reduces costs and risks that are usually associated with storing physical documents. 

Provides an audit trail for every file. 

Increases employee productivity by eliminating the need to cope and distribute physical documents throughout  their organization. 

Improves access and security of documents, both physical and digital

Wish to learn more about our service that specialize in governments and municipalities, please visit our website 

don't forget to stay connected!!

  

 

Sincerely,

Greg Copeland

president, Filebank inc. 

Shredding Services - Every Company Needs Them

Just when you thought our services couldn’t get any better.

All organizations, no matter the sort, need the convenience of a document shredder, some more than others. Why not work with a company with a mission statement that guarantees safety? So much so, that you can physically witness the shred being processed if you liked. FileBank is here to help you with all of your document destruction needs.

We propose inexpensive services for the shredding of outdated files. We assist your organization to understand the state and federal records management laws, and safeguarding that no document is improperly destroyed. With our state-of-the-art equipment for shredding, proper documentation provided before the shred is begun, and a thorough understanding between the client and FileBank, this service can be perfect for you 

FileBank offers our shredding services on and off site. Bring us your boxes filled with documents, garbage bags, of just in folders; we will take care of the rest. If necessary, we will work with you to secure the consent from the proper state agencies to ensure, indefinitely, that the files you wish to destroy does not have a lifespan longer than the date you wish to shred them. Upon the destruction of the files our clients choose, a Certificate of Destruction is given to them as proof of the shred.

Wish to learn more about our services, check out our website

Sincerely,

 

Greg Copeland

President, FileBank Inc.

 

How We Became FileBank

Storage facilities are becoming more prominent in the digital era.  Many organizations simply wish they are able to find a secure facility where they can store their everyday clutter. FileBank is a hidden gem under some company’s noses. We are here to tell you how we came to become the successful corporation we are today.  We will enlighten our readers into understanding our journey that started over a quarter of a century ago, and how I, Greg Copeland, President of FileBank Inc. came to be an individual all organizations should know.

I started as a photographer with offices in Paterson, New Jersey and efficacious connections.  After a fire destroyed the New York Opera’s storage unit, I decided to help friends in need, and offer my facility to store the saved items.  As epiphany hits, it starts a domino effect; we had our very first storage client.

With an immense amount of client’s already by the early 1990’s, I began my search for a better protected facility. After five years of skepticism with different locations, we finally found one with great potential in

Oakland, New Jersey.  My main goal was to provide our clients with a safe and secure facility that can withstand any weather.  I was apprehensive after reviewing the blueprints and learning that our building can only withstand winds up to 85 mph; that wasn’t enough in my mind.  This being said, I decided to expand the security of having a building that can withstand winds up to 125 mph.

 A perfect model of my concern was the shock of Hurricane Sandy.  Have we not ensured that extra security, who knows what imperative documents stored at FileBank could have been compromised.  My clients and I sleep well at night knowing their documents are stored in a facility that is fire resistant and safe in the worst of weather.

Currently, we have an inventory of well over 300,000 boxes and 900,000 files, an Archive Center that sits four stories tall and has 600,000 cubic feet of storage space. We have two successful programs helping our clientele be current with the booming digital era, and most of all, they’re ALL satisfied.

We look forward to working with you.

Sincerely,

Greg Copeland

President, FileBank Inc.

Wish to learn more about FileBank and our services, feel free to visit our website!

Make sure to stay connected.