Our Mission, Our Philosophy, Our Success.

FileBank is a company that specializes in Enterprise Content Management (ECM). We are committed to delivering solutions that offer unmatched security, and that address industry-specific issues with both innovation and leading-edge technology. Customer driven, our world–class Enterprise Content Management (ECM) solutions are deployable at both the departmental and enterprise levels. Since 1987, FileBank’s solutions have updated operations, reduced costs, and simplified information sharing. These new advances have affected our employees, customers, and municipalities. They have also benefited government agencies, medical institutions, practices, charities, and theatre companies.

Mission Statement and Philosophy FileBank's Mission is to provide groundbreaking and accurate archival and storage services to our clients. By doing so, we insist on using advanced technologies to create new solutions. Our goal is to fulfill all of our commitments to employees, suppliers, and stockholders. At FileBank, we adhere to a philosophy of quality above all. Every day, we seek new ways to improve efficiency and lower costs to benefit our clients. We are dedicated to delivering quality services with great speed, friendliness and accuracy.

Wish to learn more about our services, make sure to check out our website



Sincerely,
Greg Copeland
President, FileBank Inc.

Don't forget to stay connected!

Jump to Digital Service

According to our clients, we at FileBank are constantly outdoing ourselves. With our excellent Sales and Customer Service team, who act as liaisons between our clients and the company, we have a very secure organization. All of our services benefit our clients in their own unique way. Our groundbreaking service of Jump To Digital brings a whole meaning to document management.

Jump To Digital is able to manage and archive digital and physical documents, books, artifacts, and medical records all with one specific service. Our clients will be supplied with their very own desktop scanner, a tablet, and all the tutorials they need with a click of a button. Not to mention our professional team is always on standby for all questions that arise regarding the implementation of this service in their company.

 Once a document is scanned by our clients, it is either put in a FileBank box, or a shred bin, also, supplied, and they will never have to worry about them again. We visit each client periodically, or per their request to pick up any full containers for storage and to empty their shred bins, providing them with empty bags for their next batch.

 FileBank has proven to do it all in the document management world!

 Wish to learn more about Jump To Digital, and our other services, check out our website.

Make sure to stay connected!

Sincerely,
Greg Copeland
President, FileBank Inc.

FileBank’s Digtial Document Management Services Equipped For All Organizations

All Document Management Companies have their one niche that makes them stand out from others; FileBank has multiple services that make us the thumb in the world of fingers.

 

 

1.       Jump To Digital: FileBanks Jump to Digital program is designed to enhance our client’s organization’s technology savings, streamline office procedures, reduces costs, all  attributes that make your life easier in the workplace.  This program delivers 7 tools to enhance how your office produces, and gives you the peace of mind that you will be able to find what you need, exactly when you need to. We deliver to our clients a scanner and a tablet to scan imperative information. This scanner allows clients to index the documents with imperative keywords that will help them retrieve the documents immediately. Once the documents are all scanned in, they are put in a FileBank box that is eventually picked up from our organization to be stored forever!
Benefits: Increase efficiency by 66%, or more! Find and view your documents instantly. Rapid deployment. User friendly.

2.       Infrastructure  as a Service (IaaS): This allows clients to pay as you grow virtual data centers, which is extremely powerful and flexible. It allows clients to only use what they need, when they need it.
Benefits:
Scalable
Customizing
Affordable
No Capital Expense
No Hardware
No Maintenance
No Upgrade 

3.       FileBacker: This is our automated data backup service. You never have to worry about natural disasters at your organization, ruining imperative documents, when FileBank already has all your information stored on a different server. The benefits are pretty much self-explanatory here, no? 

4.       FileAnalytics: This service analyzes all your data, and combines data from any sources with extremely high performance. It provides the fastest way to gain insight into how different parts of a business relates.  We offer specific analytics for Government Agencies, schools, retail corporations, and Non-Profit Organizations.
Benefits:
Rapid Deployment
Low total cost of hosting
Very simple to use
Pulls data from almost any data source, and visualizes the data in one combined Dashboard 
                                                      
Make sure to stay connected by checking out our YouTube and Facebook pages!

Also, visit our website to learn more about our many services.

Sincerely,
Greg Copeland
President, Filebank Inc.

Additional Services That FileBank Has That Makes Clients Running To The Phone To Call Us!

If you have been following our posts, you are aware that we recently published an article explaining our services. Here, we will give you a continuation of our services, and exactly how they can benefit your company.

1.   FileTrack-N-Shred: FileBank offers full shredding of documents for our clients either in-house or at the client’s location. Many police departments, as we may assume, have an array of confidential documentation they throw out on a daily basis; we serve them by going to their location, have an officer witness the shred being processed. We can do that with all clients if they request it. We have a huge shred truck that goes around the Tri-State area to shred our client’s documents, as well as having the service of picking up the boxes and shredding them at our location. In addition to shredding documents, we also provide our client with state-of-the-art, sturdy shred bins to have in their office space. Once the shred bins become too full, FileBank visits our client’s location and replaces the full bin with an empty one, and will either shred the contents of the bag at the client’s location, if they request that, or back at FileBank.

Benefits: Comply with local, state & federal laws.  Save money in storage facilties.

2.   FileRetention: This service schedules and monitors documents ready for destruction, according to state and federal laws. We have a Retention Specialist who is certified in compliance regulations, for all document management state, federal, and local laws.

Benefits: Expert advice in identifying expired records. Regular monitoring of account by in-house Archivist for retention compliance. 

3.   P-Cabinet: This application is a secure web-based records management server that allows clients to be able to view their entire inventory, department by department, box number by box number, all on their fingertips.

Benefits: finds a box or files in seconds. Requesting files to be scanned-on-demand. Manage inventory. Request supplies.

Make sure to stay connected.

Wish to learn more about our services, checkout our YouTube and Facebook sites!

 

Sincerely,

Greg Copeland

President, FileBank

FileBank’s Document Management Service Proves We Are The Best Company For You

FileBank has an array of different services that fit each and every one of our clients. Below are the descriptions for all of the Physical Document Management Services:

1.   FileOrganize: All new clients are the most intrigued by our services because we provide full document storage. Our in-house Data Center currently holds over 1,000,000 files from our many clients. This service is when we come to our client’s location and pick-up all the containers requested to be stored at our facility. We pack, label and organize all content, ensuring easy access to all files when they are requested.

Benefits: Get your files/boxes fully organized in just a few days! Gain detailed information on all types of records. 

2.   FileBox: This service is considered our most simple service.  It is simply holding our client’s physical data in our warehouse, without categorizing them by date, item types, etc. This service is the best for those who just would like to relieve the clutter in their office, and make room for more office productivity. It is an extremely flexible program that is customizable to suit each customer’s unique needs.

Benefits: Reduces the cost of storing / managing records. Frees up valuable storage space within your organization. Provides access to your records via the physical web portal, P-Cabinet.

3.   Instant Access: This service is a little more in-depth than the services previously mentioned. This is when we categorize, barcode/index all files in your containers, to prep for future requests. This service is usually done in school districts in the HR / Guidance / Special Education files, considering those departments’ files are frequently requested.  Just to give you an idea of exactly what occurs during a scan of an instant accessed file: The file is processed, and scanned into the client’s virtual cabinet, called V-Cabinet. This is a software that the clients will be able to access files requested from their very own work desktop, ensuring the quickest retrieval any Document Management Company can offer.

Benefits: Find your files instantaneously. Request files for scanning within 30 minutes.

4.   FileCapture: This service allows active files to be scanned into a digital format, and make them available instantly to you through our V-Cabinet. This is different than the Instant Access service. Instant Access indexes/barcodes the files, however, the client would then have to request the file to be scanned into their V-Cabinet. FileCapture indexes/barcodes the files the same exact way, however, also scans them into their V-Cabinet. So, instead of a client having to request the files being scanned, they can simply go into their V-Cabinet and retrieve the files they need without having to contact us for assistance!

      Benefits: Find, view, share, and collaborate you files 24/7 via V-Cabinet document portal. Print e-mails instantly, saving time with correspondence, simultaneously increasing productivity.

Wish to learn more about our services, make sure to check out of website.

Make sure to always stay connected and check out our YouTube & Facebook!

Sincerely,

Greg Copeland

President, FileBank Inc.

 

FileBacker Secures All Of Your Important Documents On Our Internal Server

FileBank is aware that not one company can promise that human error, natural disasters, or other unexpected factors will be able to save critical information stored on hard drives. Fortunately for our clients, FileBank’s Remote Online Backup greatly increases the odds that information stored on work computers will not be compromised.

FileBacker habitually backs up desktop and laptop computers as our client’s go about their usual projects – giving them the assurance of knowing their organization’s most valuable information is safe at all times. This service becomes a primary aspect of our client’s disaster recovery plan by transporting information from their site to FileBank’s remote secure server. This enables them to quickly restore systems to their full working capacity in the event of a system failure.

In addition, FileBacker helps organizations comply with laws pertaining to the preservation of electronic computer information.

 

Benefits using FileBacker:

• Assisting disaster recover/business continuity plans;
• Validating the integrity of our client's database, and ensuring imperative content stored on their systems are present and always accessible;
• Allowing personnel employees to focus on core business tasks;
• Reducing organization and management expenses;
• Creates a centralized repository for all data stored on our remote secure server.

 

Wish to learn more about our services, and how FileBacker may be the perfect service for you, visit our website

 

Make sure to stay connected with our YouTube and Facebook pages!

 

Sincerely,

Greg Copeland

President, FileBank Inc.

 

The Benefits of Document Archiving & Instant Access

There are numerous businesses are implementing a document archiving system in their organization. This is solely to assist them to securely store their important files, as well as being able to retrieve when easily. This solution has many benefits that will essentially help the way a company is being run, while saving time and money.

Implementing a document management solution like FileBank, according to the applications being bought, clients have the opportunity to scan and upload all documents, typed or written, onto their office computer. When a document is scanned by FileBank’s scanning system, it is immediately accessible from the client’s end. This service is called Instant Access. This service fundamentally means there will no longer be wasted time searching for information, which allows staff to better use their time with important decision making, amongst their other responsibilities.

There are many other benefits from investing in a document archiving/scanning solution like FileBank:

1.     Once the documents are in digital form, there is no longer any need to keep the paper copy of the document. Which will not only save the environment, but will also save much needed space in the office.

2.     The name of our scanning service speaks for itself; you will have instant access to all corporate documents. This allows the company to access files INSTANTLY, and you can say goodbye to searching in file cabinets! All documents are available via our Virtual Portal, V-Cabinet.

3.     Once the digital copy is scanned into V-Cabinet, clients are then able to print/email/fax or whatever else they wish to do with the documents.

4.     FileBank’s secure document storage always meets legal and compliance requirements. We have an in-house certified Retention Specialist who will assist all clients with meeting the legal requirements and assist them with any questions they may have.

Wish to learn more about FileBank’s document storage system, make sure to check out our website. http://filebankinc.com/

Make sure to stay connected!

 

 

 

 

 

 

Sincerely,

Greg Copeland

President, FileBank Inc.

What FileBank Is All About

As a Document Management Company serving the Tri-State Area, we are constantly making sure that we are fully aware of the needs of our clients.  Any service the client may need, we have a service for. We will fully explain the services and benefits that we have for all Physical Document Management.

1.       FileOrganize – With this service, we pack, barcode, label and fully organize our client’s inventory. We visit the client’s location, and so what we call “purges,” when FileBank’s FileOrganize department spends the day packing up old files, as well as answering any and all questions the clients may have regarding their files. The benefits of this service is that the client’s inventory are 100% organized by our team of experienced professionals, and they will also be able to gain detailed information on all types of records being packed and stored at FileBank.

2.       FileBox  - This is the generic record storage service. It is a flexible program that is customizable to sit each customer’s unique needs.  If a client solely needs a company that will store their files, and nothing more, this is the service to choose. The benefits of FileBox is that it reduces the cost of storing, as well a completely managing the records. It allows the client’s working environment to be free from clutter and unnecessary storage space.  It provides access to records on a 24/7 basis via the Virtual Portal V-Cabinet, which is our secure web client portal 

3.       Instant Access – This service is one of the most popular for the schools that we serve. It is when we store all containers requested to be stored by the client, as well as taken a through indexing of each file in the boxes. We provide each file with its own barcode, which immensely cuts the time for searching for files. All files are indexing with certain keywords, chosen by the clients. Once a file is requested, FileBank scans and imports the files into the web client based portal, V-Cabinet, within a 30 minute timespan. The benefits of our Instant Access service are that clients can find files almost instantaneously, which definitely comes in handy in time-sensitive situations. 

4.       FileCapture – This service can arguably be the most convenient one for our clients.  This service is when we scan all active files, including blueprints, and immediately making them available in V-Cabinet. So, instead of requesting a certain file to be scanned into V-Cabinet, our clients can simply go in their V-Cabinet and have access to the file immediately, and would not have to wait the 30 minutes it takes to request/scan a file in. We can also convert all active files into a disc! The benefits of FileCapture is to be able to find, view, share and collaborate your files on a 24/7 basis via V-Cabinet. Also, clients are able to print or e-mail files instantly, which saves time with correspondences and in essence, increases productivity. 

5.       FileTrack-N-Shred – Let’s face it; what company doesn’t need a reliable company to shred their documents, confidential or not? FileBank provides shredding services with our shred truck for On-site locations, as well as Off-site. Scheduling either On-demand, or as a monthly reoccurrence, FileBank ensures the client is aware that they can either witness the shred being done, or allow us to take the contents back into our Data Center and shred them there. Nonetheless, we are completely confidential in regards to what we shred. The benefits of FileTrack-N-Shred are that all companies will be able to comply with local, state and federal laws in regards to documents that have a certain mandatory lifespan. Also, it saves an immense amount of money in storage. 

6.       FileRetention – this services goes hand-and-hand with FileTrack-N-Shred. We have a certified Retention Specialist who can assist all customers with any and all questions customers may have in regards to the lifespan of certain files. They monitor files for compliance with local, state and federal laws. The benefits of FileRetention are as follows:

a.       Clients are able to receive expert advice in identifying records

b.      Regular monitoring of account.

7.       P-Cabinet – Our secure web-based records management application. This application allows clients to have full access to what FileBank stores at our Data Center. It also allows clients to request web work orders for our Customer Service Department. The benefits of using P-Cabinet is that clients will be able to find a file or a box to request in seconds, and managing inventory. Clients may also be able to request supplies via P-Cabinet such as empty storage boxes, box barcode labels and Manifest Forms.

Wish to learn more about our Physical Document Management Services, make sure to check out o r website

Make sure to stay connected.

 

 

 

 

 

Sincerely,

Greg Copeland

President, FileBank Inc.

FileBank's Infamous Capabilty Statement Breakdown

 

 

Capability Statement

 

"Manage your world through our private could SaaS portals"

 

 

Data Center:  Infrastructure as a Service (IaaS) and Software as a Service (SaaS) are provided by the FileBank Data Center. SaaS Portals allow you to:

·       Access physical objects and virtual documents; ·      Analyze data, workflow, and     online back-up and disaster recovery services; ·      View and manage medical records          Archive Center:   ·     610,000 cubic foot vault; ·     Climate-controlled and secure to  store documents and objects; ·     Retention schedules monitored by our in-house Archivists;     Sincerely, Greg Copeland FileBank Inc

·    Automatically archive and link e-mails, photos, videos, spreadsheets, projects and blueprints with each other;   ·    Our Jump to Digital program enables you to scan files from your desktop directly into your private document management system.       ·     File destruction by our in-house shredding services; ·     HIPPA complaint; ·     Scrubbing of data files; ·     Conversion of documents, books, manuscripts, blueprints, microfilm and microfiche to date.

What FileBank Can Offer To Your Growing Business

FileBank provides varied document management services to clients in the Tri-state Area. With more than 400 clients, many of whom have been with us for a decade or more, we follow time consuming procedures that will help them manage their documents more efficiently.

We provide high quality services while customizing them to meet our clients every need; that is something that is black and white in our mission statement.

Here is where it starts. FileBank Inc. provides a team to pack, organize, categorize and archive your past clutter; Providing safe and secure storage for client records. Plus, all indexing and physical storage takes place at one location, at FileBank's archive center in Oakland, New Jersey, which is also home to the Corporate Headquarters.

In addition, we offer a Retention Specialist to establish preservation dates for your documents. We do this to determine what should be saved and what should be shredded in the future. The Retention Specialist analyzes your files to determine expiration dates, and works with relevant government and nongovernmental agencies. ensuring the certified destruction of records. We take pride in knowing that in doing these steps,  no file is ever destroyed that should not have been.

Moreover, FileBank will also provide a team to set up an electronic document management system, FileBank's V-Cabinet application. V-Cabinet Plus service is designed to move your organization toward a more productive and organized work environment. We configure the application FileBank's cloud servers so that you are able to reduce document management costs by more than half! Not only do this application reduce costs, V-Cabinet has helped streamline many organizations, and increase accountability and productivity.

This is why, we do what we do.

Wish to learn more about our document management services, make sure to check out our website

Make sure to stay connected!

Sincerely,

Greg Copeland

President, FileBank Inc.