FileBank's Data Center Is Safer Than Anticipated.

The recent hurricane scare left some New Jersians, and New Yorkers a little frightened that they were going to experience another Hurricane Sandy. Luckily for FileBank and our employees/customers, we slept tight knowing that the secure Archive Center was not going to be tampered with by Mother Nature.

Our football field long and football field wide Data Center was withstand winds up to 135 mph. We live up to our name, ensuring our facility is safe and secure

FileBank’s President, Greg Copeland searched for the perfect, secure facility in 2004. His goal was to provide clients with a safe storage center. “I never envisioned Hurricane Sandy, but when I was reviewing the blueprints, I noticed the building could only withstand 85 mph winds. I didn’t think that was enough.” After debating with the architects, he decided to redesign the facility, making it withstand almost double that strength of winds as before.

Having a company care about the safety of documents as much as our clients do is a characteristic we at FileBank are proud to possess. We not only make sure our clients are 100% satisfied with the services we provide, but also assurance knowing their documents will never be ruined; that is what we call…priceless.

 

Wish to learn more about our services, make sure to check out our website.

Make sure to stay connected.

 

Sincerely,

Greg Copeland

President, FileBank Inc.

FileBank's Main Physical Document Management Solutions

This post will explain our physical document management services, as well as the benefits for each one.

FileOrganize

Department that packs unwanted boxes out of the clients location, assigns them with barcodes, organizes and then categorizes them, per the client’s request.

Benefits:

·         Gets your files and containers organized in just a few days

·         Gain detailed information on all types of records your company has stored at FileBank’s Data Center.

FileBox

Our Records Storage Services is a flexible program that customizes to suit each customer’s unique needs

Benefits:

·         Reduces the cost of storage/managing records

·         Frees up valuable office space and storage space

Instant Access

File-level indexing, all files are indexed by specific keywords that make the files easy to search for the clients.

Benefits:

·         Extremely easy access and searching for files during time-sensitive situations. No more spending time and money searching in multiple boxes with the same description. Instant Access gives all file a special barcode that will let FileBank know exactly which box, and the location of the box at our storage facility for complete, immediate retrieval.

FileCapture

Scan active files into a digital format and make them available instantly through your V-Cabinet Plus. Also, secure your web portal by copying all contents onto disc format as well.

Benefits:

·         Find, view, share and collaborate your files 24/7 via V-Cabinet Plus, which is a secure web client portal.

·         Print, email, and distribute files instantly via V-Cabinet.

·         Save time with correspondence and increasing productivity.

FileTrack-N-Shred

Secure shredding services. We serve shred on-site at FileBank facility, or off-site at the client’s location. Can shred either by appointment or on-demand.

Benefits:

·         Complies with local, state, and federal document management laws

·         Saves money on storage space

·         Clients are given a Certificate of Destruction, that must be signed before the shred is begun. The client either has the option to witness the shred being done, or allow the shred to be brought back to FileBank to be shred at our Data Center.

P-Cabinet

Secure web-based records management application

Benefits:

·         Retrieve a box or file in seconds

·         Request files to be scan-on-demand. (scan and emailed)

·         Manage inventory

·         Request supplies (empty storage boxes, manifest forms, box barcode labels, or tape).

Wish to learn more about our services, please make sure to check out our website.

Make sure to stay connected.

Sincerely,

Greg Copeland

President, FileBank Inc.

FB-Files Sales Video

As many of our readers know, we have just recently started implementing a brand new service for our clients called FB-Files. This service is similar to our already booming service, Instant Access, but with a few more quirks worked out. Not to mention, more cost effective for our clients. We have begun our marketing strategy regarding this soon-to-be extremely popular new service with this short video

Click here to watch the video

Now, as you can see, all organizations need a proper document management system to better organize their documents, those that are obsolete and imperative. It is extremely important to implement such a system in any company being that time-sensitive projects do occur. No one wants to end up like Mr. Smith and Miss. Jane in the video, right?!

FB-Files allows our clients to be able to access all files, no matter the format in a blink of an eye. They will be able to happily say 'goodbye' to the stress and chaos that comes with important proposal submissions and immediate document retrieval. It increases the workflow within the organization, and information reuse, as well as completely avoided data loss and confusion. In addition, this solution is also compatible with high government agencies and municipalities. What company does not want those few factors alone in their business?!

Total Peace of Mind!

Wish to learn more about our services, make sure to check out our website.

Make sure to stay connected!

Sincerely,
Greg Copeland
President, FileBank Inc.

How We Became FileBank

Storage facilities are becoming more prominent in the digital era.  Many organizations simply wish they are able to find a secure facility where they can store their everyday clutter. FileBank is a hidden gem under some company’s noses. We are here to tell you how we came to become the successful corporation we are today.  We will enlighten our readers into understanding our journey that started over a quarter of a century ago, and how I, Greg Copeland, President of FileBank Inc. came to be an individual all organizations should know.

I started as a photographer with offices in Paterson, New Jersey and efficacious connections.  After a fire destroyed the New York Opera’s storage unit, I decided to help friends in need, and offer my facility to store the saved items.  As epiphany hits, it starts a domino effect; we had our very first storage client.

With an immense amount of client’s already by the early 1990’s, I began my search for a better protected facility. After five years of skepticism with different locations, we finally found one with great potential in

Oakland, New Jersey.  My main goal was to provide our clients with a safe and secure facility that can withstand any weather.  I was apprehensive after reviewing the blueprints and learning that our building can only withstand winds up to 85 mph; that wasn’t enough in my mind.  This being said, I decided to expand the security of having a building that can withstand winds up to 125 mph.

 A perfect model of my concern was the shock of Hurricane Sandy.  Have we not ensured that extra security, who knows what imperative documents stored at FileBank could have been compromised.  My clients and I sleep well at night knowing their documents are stored in a facility that is fire resistant and safe in the worst of weather.

Currently, we have an inventory of well over 300,000 boxes and 900,000 files, an Archive Center that sits four stories tall and has 600,000 cubic feet of storage space. We have two successful programs helping our clientele be current with the booming digital era, and most of all, they’re ALL satisfied.

We look forward to working with you.

Sincerely,

Greg Copeland

President, FileBank Inc.

Wish to learn more about FileBank and our services, feel free to visit our website!

Make sure to stay connected.