November 1, 2012

Cloud Hosting Reduces Risk of Data Loss

by Bryan Finlayson
As super-storm Sandy pounded the East Coast this week, causing power outages and flooding, many public officials and office managers were unable to access their office computer applications. This problematic situation is why your organization should consider cloud hosting your applications with FileBank.
If FileBank hosted your applications, you’d be up and running and able to work from home despite a disaster event. That’s because FileBank offers safe, secure, and reliable cloud hosting services that ensure you’ll be able to access your applications, no matter where you are or what device you use.
A FileBank cloud hosting account gives you the peace of mind that your applications will be accessible from virtually anywhere. It also gives your organization an additional layer of redundancy for your data. Redundancy is important because it helps reduce the risk of data loss to your organization. Some of the ways that data redundancy via cloud hosting applications can help improve your organization’s performance include:
·         Reduced IT-related costs on hardware and software expenses
·         Improved value to the organization as a result of credible strategies to mitigate and manage records and information-related risks
·         Improved compliance with records and information-related regulatory requirements
·         Minimized operational disruptions
·         Improved management of information
·         Improved knowledge sharing throughout the organization
Cloud hosting with FileBank is an easy way to make your organization’s data redundant and mitigate risks. As an enterprise content management firm, FileBank provides the redundant infrastructure you need to protect your data. Our state-of-the-art data center features load-balancing servers with redundant power supplies, including a diesel-powered backup generator able to keep the servers running for up to two weeks in the event of a power outage. FileBank’s data center uses 128-bit encoding and firewall protection to ensure that your data is safe and secure, and our full-time IT staff ensures that software is continuously updated and running. This is why so many companies choose FileBank for all their cloud hosting needs.
When super-storm Sandy struck the East Coast, causing massive property damage and power outages, FileBank’s servers did not skip a beat. Our data center stayed powered, enabling our cloud hosting clients to access their applications remotely, without leaving their home. Almost every office needs a data center these days. Luckily, FileBank delivers affordable and practical application hosting solutions to help your business keep up and running, no matter what natural disasters Mother Nature may throw at you. And considering the unusual severity of this recent super-storm, it is more important than ever to make sure that your organization is properly prepared. To learn more about cloud hosting with FileBank, click here.

October 31, 2012

Super-Storm Sandy Update

By Bryan Finlayson


On Monday super-storm Sandy struck the Tri-State area, flooding entire communities and leaving thousands of New Jersey and New York residents without power. Despite these dangerous conditions, we are happy to announce that FileBank did not skip a beat. FileBank’s archive center is undamaged, its server stayed powered, and our clients’ records and information have remained safe and secure.

FileBank’s archive center was specially designed for extreme-weather conditions. The archive center includes various features for disaster-prevention such as:

·         A windowless exterior armored with concrete plating and able to withstand 125-mile-per-hour winds;
·         A complex drainage system that channels water into a 20-foot-deep underground silo, two catch basins, and overflow pipes leading to the Pompton River;
·         A super-level 45,000-square foot concrete floor inside the archive center with over three-inches of flood protection, ensuring that even 100,000 gallons of water spread out over the surface area of the archive center would not touch records on lower-level shelves;
·         An industrial-strength generator to ensure that FileBank’s servers stay powered for up to two weeks in the event of a power outage;
·         Steel vault doors to keep records safe;
·         A facility positioned on a hill far removed from rivers and lakes.

FileBank has invested nearly $1 million in disaster prevention and preparedness to ensure that our clients’ records and information are protected from extreme weather and flooding. That’s why FileBank prides itself in delivering safety, security, and peace of mind to clients despite any disruptive, unpredictable, and widespread disaster events.

Sincerely,

Greg Copeland
FileBank, Inc.
President

October 26, 2012

Upcoming Event in Atlantic City

by Bryan Finlayson


With the holiday season fast approaching, we at FileBank have been hard at work. From October 23 to 25, FileBank exhibited at the 2012 New Jersey Association of School Business Official exposition in the Atlantic City Convention Center. At the convention, we showcased how FileBank's services help school districts better comply with state OPRA requirements, gain more effective control over paper documents, and move toward a paperless environment. We'd like to thank the many individuals who were interested in FileBank's enterprise content management services. If you did not make it to the convention and would like to learn more about our dynamic records management solutions, please do not hesitate to contact a customer service representative or visit our website.

Next month, from November 12 to 15, we’ll be at the New Jersey League of Municipalities 97th Annual Conference, also in the Atlantic City Convention Center. Come visit us and learn more about our services. We’ll be giving free demonstrations of our technology and web-based applications, and we'll talk about our company’s 25 years of industry experience. If you are looking for a firm to help you manage your organization's inventory of records, we'd love to talk to you.

If you’re responsible for making the purchasing decisions at your organization, you’re looking for an enterprise content management company that provides consistent, conforming, quality products and services. Let FileBank show you its commitment to delivering superior service and outstanding customer care as your partner in all your record management needs. We look forward to seeing you in Atlantic City.

October 25, 2012

Three Strong Programs to Help You Manage Your Files in Difficult Fiscal Times

by Bryan Finlayson

 
As the economic downturn continues to force administrators to make layoffs and adopt budget austerity measures, municipalities, school districts, and businesses across the tri-state area are finding it harder and harder to responsibly manage and organize their records. Yet as this responsibility becomes more challenging it is no less important. Administrators look for powerful, affordable solutions to help them modernize their office and increase their efficiency.

FileBank offers three powerful solutions to your records management needs. FileBank’s InstantAccess, Jump-to-Digital, and FileArchive Management services are designed to move your organization toward a more productive and organized work environment. Get rid of the boxes of files sitting around your office today and have them in a safe location, easily accessible and secure.

Our InstantAccess program helps organizations comply with OPRA requests quicker and easier than ever before. With InstantAccess, it’ll be a breeze to locate your important records in the event of a lawsuit or emergency. As a part of InstantAccess, FileBank stores your physical records in a climate-controlled environment and archives them digitally in a digital file cabinet accessible to authorized users via the web. With the program’s initial cost competitively priced at only $0.25 per file, there is really no easier way start digitizing your records today.

Our Jump-to-Digital program puts your world of digital documents at your fingertips. Use our user-friendly application to view your files and organize them any way you wish. Sort them by type or date or organize them by association. Our high-tech software allows you to search your documents by keyword and associate them to one another. For example, you can associate paid checks to invoices, purchase orders, packing slips, and price lists. For only $299 per month, you’ll stay organized and have everything you need immediately accessible with the click of a mouse.

FileBank’s FileArchive Management program adds another layer of protection and support to your records management program. Receive guidance and support to help you comply with state and federal records management regulations. Let our trained archivist help you identify your obsolete documents and assist you through the records disposition procedure of the New Jersey Records Management Services Division. FileArchive Management is an affordable way to stay compliant, control storage costs, and enhance your records management program.

We believe that these three services are what set FileBank apart from the competition. Because we understand that each customer has different needs, we tailor our services to fit our customers’ budgets. We take pride in our outstanding customer service and support. Call us today and let FileBank help you move your records into the digital age.

For more information, please visit us at www.filebankinc.com or call us at 973-279-4411.

October 19, 2012

Helping Schools Succeed

It’s the start of a new school year and we at FileBank are continuously finding new ways to help our more than two dozen school districts achieve their goals. One of the best ways we can help our schools is by keeping our services affordable and easy on the budget without sacrificing quality.

As a certified Educational Data Services contractor, FileBank has worked very hard to supply schools and municipalities with perfect service. Although austerity measures and economic turmoil has meant that schools around the tri-state area are being asked to do more with less, FileBank steps up to the plate every day to deliver quality services that our customers rely on.

Cluttered storage rooms and desks and file cabinets overflowing with paper documents have become a common sight in many offices across the tri-state area. FileBank’s services are designed to enhance the efficiency of office staff, freeing up not only storage space but time, too. In fact, our high-tech, computer-based solutions are designed to bring order to the chaos of the office, reducing office reliance on paper documents and increasing staff efficiency by 66%.

FileBank takes a systematic approach to quality management. Our clients rest assured that FileBank is managing its business to ensure that their record management needs are clearly understood and fulfilled. Our clients rave about the quality of our services, including our $299 Jump-to-Digital program, which gives client easy and reliable online access to their paper and digital records.

"It was initially an incredible leap of faith we took from physical to virtual, but oh…the results!” said former Hoboken Board of Education member Rosetta Caporrino. “I was amazed at how easy the web interface is to use, and FileBank representatives always go out of their way to answer my questions and return my calls."

Karen Perkins, a business administrator for Clifton Public Schools, which serves over 11,000 students in the City of Clifton, has also applauded our dedication to providing the best in industry service.

“[FileBank’s] attention to service, reliability, and response time has been excellent,” said Ms. Perkins.

Through Educational Data Services, we offer competitive pricing for records management services. Whether you simply want to store your inactive files in a safe and secure location or make the “jump to digital” and reduce your office’s reliance on paper, FileBank delivers affordable solutions that we cater to your specific needs.

FileBank, Inc. has been helping schools for over 25 years streamline their records management processes and utilize technology to make their daily work flow easier and cost effective. Call us and let FileBank help make your school district more effective—today.
 

October 18, 2012

Introducing InstantAccess®

Studies show that OPRA requests are on the rise. However, nine out of ten school districts still lack an organized records retention and management system. Avoid being a statistic and jump into the future now and revolutionize your office with FileBank’s new service, InstantAccess.

InstantAccess enables you to respond to OPRA requests quickly and efficiently. It keeps track of the exact location of your paper-based and digital files for you, giving you time to do what you do best—manage your organization. InstantAccess eliminates the need to sort through thousands of files, looking for that needle in the haystack. That’s why our computer-based solutions are guaranteed to improve your office efficiency by 66%.

Besides OPRA requests, school districts and municipalities are also subject to legal discovery of paper and digital records in the event of a lawsuit. In such cases, it is incumbent upon managers that they have an organized system that they can rely on for quick and accurate file retrieval. Meeting the tight deadlines imposed by courts for discovery of district or municipal records will be a breeze if you have your files organized with InstantAccess.

InstantAccess gives you control over your paper-based and digital files like never before, all from the comfort of your office computer. Use our online software to see your files, add new ones, and request files for scanning and viewing over FileBank’s secure online servers. FileBank helps you manage your files by indexing them, describing their contents, and uploading that information onto your safe and secure digital archive portal—all for .25 cents a file.

InstantAccess lets you know what you have and where instantly over the web. With InstantAccess, you’ll get an online digital archive account, scanning services, and physical storage services. Scanning files has never been easier, and as FileBank’s image processing equipment is state certified, you can rest assured that your files will be scanned with the upmost quality and care. And you’ll be pleased to know that our digital back up service guarantees that your files will never be lost in the event of a natural disaster or other unforeseen calamity.

Whether you’re a school, municipality, or business, InstantAccess will give you greater control over and easier access to your files. Call us today at 973-279-4411 or email us at info@filebankinc.com to learn more about our groundbreaking new service InstantAccess.