FileBank's Convenient Service of FileCapture

FileBank has an extremely convenient service that benefits schools and municipalities. FileCapture allows all files indexed and automatically imported into our virtual cabinet for easier access than ever before. Clients who have this service can say goodbye to requesting files during a time-sensitive manners, and just immediately retrieve any file they need, exactly when they need it!

FileBank can scan all different kinds of documents, from standard-size paper documents to large-format ones, such as blueprints and drawings. We offer remote access to your digitized record via the internet and the option to have your records uploaded to a disc. We also offer paper document storage and indexing services to help you stay organized and protect and safeguard your paper records after they are digitized.

Benefits

·       Locates and accesses files immediately

·       Increases staff efficiency by eliminating search time

·       Gives you more control with your retention plan

·       Provides an overview of a record's entire history

·       Offers simultaneous file access Facilitates better project management

·       Enhances decision-making information

·       Improves governance, risk, and compliance

·       Accelerates search and retrieval

·       Creates a centralized repository for all data

·       No hardware or software to buy, and no internal IT support needed

 

Wish to learn more about our services, make sure to check out our website.

 

Make sure to stay connected!

 

 

 

 

 

 

 

Sincerely,

Greg Copeland

President, FileBank Inc.

 

 

 

FileBank's Simple Service of FileBox™

FileBank’s services range from simple storing of files, to in-dept descriptive categorization of files. We are very diverse when it comes to what we offer to our clients, making it easy for any type of company to be able to utilize us. Our simplest service we provide is that of FileBox, in which we solely store all boxes for the company, absolutely eliminating the clutter in business, big and small.

FileBox™ is box-level indexing and inventory for all your inactive files and boxes. These are the rarely retrieved records that need to be stored for legal purposes and to preserve business history. This service offers an inexpensive, yet very effective and secure way of keeping track of your companies' inactive records.

·       Eliminates frustration and fall out caused by lost records.

·       Enables on-demand access to less often used files.

·       Increases staff efficiency by eliminating search time.

·       Facilitates records retention planning and inventory control.

·       Ensures that information assets are secured and preserved.

·       Guarantees that obsolete records are securely shredded and recycled.

Wish to learn more about our services, make sure to check out our website

Make sure to stay connected!

 

 

 

 

 

 

Sincerely,

Greg Copeland

President, FileBank Inc.

 

Go Green and Save Green! The Benefits Of Using an ECM Company To Help Yours Become Paperless.

Contrary to what you may believe, a company can save hundreds, even thousands throughout the years once becoming a paperless environment. Essentially, it is the goal for all companies, big and small, and not so many organizations realize how simple it is to become one.  Not only are you saving green for your organization, you are also saving green in the environment! Mother Nature would be proud.

Ecologic Benefit

Decreasing the consumption of paper throughout your company is the main way to make an impact to the environment.

 Some small fun facts about the environment:

a.      Trees can produce, on average, 17 reams on paper, taking approximately 100 years to grow.

b.      Throughout producing 17 reams of paper from 1 tree, 110 pounds of carbon dioxide expended throughout the atmosphere.

Think about how quickly your company goes through 17 reams of paper? Pretty fast, right?

Profitable Investments

A second benefit of going paperless is that it saves a great amount of money for your organization. Most Enterprise Content Management (ECM) companies, like FileBank, offer services that makes paperless environment much easier than it sounds. Investing your company’s money on these types of services is a much better investment, economically, and environmentally for your organization.

Wish to learn more about our company, make sure to check out our website.

Make sure to stay connected.

 

 

 

 

 

Sincerely,

Greg Copeland

President, FileBank Inc.

 

FileBank A-Cabinet: The Secret of FileBank

A-Cabinet™ Analytics Services

FileBank’s analytical solution, A-Cabinet is an information analysis platform that not only makes your entire body of both virtual and physical information assets searchable, but that turns these assets into actionable intelligence. Imagine that you could search all the students in 11th grade, include their standardized test scores last year versus this year, along with any other pertinent information, and review the output in a graph. Or that you can search all information relevant to municipal streets projects that have taken place over the past five years to analyze the vendors and related costs to estimate for future budgets. These examples and nearly any data scenario you can imagine is possible – right at your fingertips with FileBank’s A-Cabinet Solution.

Benefits

Greater visibility – your organization’s data is freed so that you are better equipped to make decisions
Simple to learn – the power of sophisticated analysis is available to anyone you grant users’ rights to in your organization
Cost-effective business intelligence solution without the IT headache
Effective tool to demonstrate your organization’s progress and retain funding
Creates a centralized repository for all data

Wish to learn more about our services, make sure to check out our website.

Make sure to stay connected!

 

 

 

 

 

 

Sincerely,

Greg Copeland

President, FileBank Inc.

 

 

 

FileBank's Overall Mission and Summary

 

Relevant solutions.  Real results. FileBank is an Enterprise Content Management (ECM) that puts “Your World In One Place” with our copyrighted unique softwares.  Our solution allows a client to find all their physical assets and digital data with one query.  We are a company committed to delivering solutions that offer unmatched security and that address industry-specific issues with both innovation and leading-edge technology. Customer driven, our world–class ECM solutions are deployable at both the departmental and enterprise levels. Since 1984 FileBank’s solutions have streamlined operations, reduced costs, supported compliance initiatives, and facilitated information sharing among employees, customers, and partners for renowned school districts and Boards of Education, government agencies and municipalities, medical institutions and practices, charities, art museums, and theatre companies.

Wish to learn more about our company, make sure to check out our website.

Make sure to stay connected!

 






Sincerely,
Greg Copeland
President, FileBank Inc.

How Our Retention Services and Benefit Your Organization

FileRetention™ Retention Analysis

Destroying records is not as simple as tossing them out in the dumpster when you run out of storage space. This is because by law some records must be kept longer than others and most organizations are subject to laws that affect the records that they create. This is where FileBank can help. FileBank’s in-house archivist analyzes your files to determine expiration dates, and works with relevant government and nongovernmental agencies to ensure the certified destruction of records and that no file is ever destroyed that should not have been. There are many advantages to having a FileBank archivist help you manage your files. It reduces risks of document mismanagement. It also provides your organization with an additional layer of accountability and protection. The archivist monitors and updates your organization’s records inventory using FileBank’s computerized records management system, ensuring that your adherence to state and federal records disposition regulations is accurate and up to date.

Benefits

Eliminates frustration and fall out caused by lost records.
Enables on-demand access to less often used files.
Increases staff efficiency by eliminating search time.
Facilitates records retention planning and inventory control.
Ensures that information assets are secured and preserved.
Guarantees that obsolete records are securely shredded and recycled.

 

Wish to learn more about our company, make sure to check out our website.

 

Make sure to stay connected!

 

 

 

 

Sincerely,

Greg Copeland

President, FileBank Inc.

 

In-Dept Description Into FileBank's Digital Document Management Services

If you read our previous blog entitled “Get Familiar With FileBank’s Physical Document Management Services,” you were aware that we were also going to be enlightening our potential and current clients on our Digital Document Management services as well!

1.       Jump To Digital Program – FileBank’s  Jump To Digital is designed to enhance your organization’s technology investments, streamline office operations, reduce costs, all while making your life so much easier! This program delivers 7 not-so-complex tools to improve how clients work and essentially gives you the peace of mind knowing that you’ll be able to find what you need WHEN you need it.  Clients are given a scanner for their office, where they can scan important documents that will be automatically imported into the web client based portal, V-Cabinet. They are able to index the documents the way they would like them to be indexed, making it naturally easier to retrieve documents they’ve imported. We also provide these clients with FileBank storage boxes for all scanned items, that we pick-up as scheduled to ensure the storage space is as empty as they would like it to be. 

The benefits of Jump To Digital is that it increases productivity  by at least 66%, able to find and view files instantaneously, rapid deployment, and it is extremely user-friendly.

2.       IaaS (Infrastructure as a Service) – Virtual Data Centers – This service allows clients to pay as they grow virtual data centers. They will be able to use what they need ONLY when they need it.

The benefits of IaaS are as follows

a.       Scalable

b.      Customizable

c.       Affordable

d.      No Upgrades

e.       No Capital House

f.        No Hardware

g.       No Maintenance

3.       FileBacker – This service allows clients to purchase an application that will automatically back-up anything that is on their computer. It helps immensely with disaster recovery situations during unexpected times, such as hurricanes, power outages, etc.

4.       FileAnalytics – Specific analytics for Government, Education, Finance, Retail and Non-Profit Organizations. FileAnalytics operates entirely on our corporate server, where it is able to combine data from any sources with extreme high performance.  This provides fast ways to gain insight into how different parts of business relate to each other. The benefits of FileAnalytics are rapid deployment and low total cost of hosting. It is also very simple to use, and pulls data from almost any source in order to visualize it in one collected dashboard.

5.       V-Cabinet – Secure web-based digital document management application. The benefits of this application are that it is affordable, scalable, and reliable. It also allows clients to easily find, view, print, and e-mail documents instantly.

6.       FB-Files – This is our newest service that allows clients to be able to merge physical and digital information into one easily accessible portal. It is Your world in one place!

Wish to learn more about our Digital Document Management services, make sure to check out our website.

Make sure to stay connected!

 

 

 

 

Sincerely,

Greg Copeland

President, FileBank Inc.

 

In-Dept Description if FileBank's Physical Document Management Services

As a Document Management Company serving the Tri-State Area, we are constantly making sure that we are fully aware of the needs of our clients.  Any service the client may need, we have a service for. We will fully explain the services and benefits that we have for all Physical Document Management.

1.       FileOrganize – With this service, we pack, barcode, label and fully organize our client’s inventory. We visit the client’s location, and so what we call “purges,” when FileBank’s FileOrganize department spends the day packing up old files, as well as answering any and all questions the clients may have regarding their files. The benefits of this service is that the client’s inventory are 100% organized by our team of experienced professionals, and they will also be able to gain detailed information on all types of records being packed and stored at FileBank.

2.       FileBox  - This is the generic record storage service. It is a flexible program that is customizable to sit each customer’s unique needs.  If a client solely needs a company that will store their files, and nothing more, this is the service to choose. The benefits of FileBox is that it reduces the cost of storing, as well a completely managing the records. It allows the client’s working environment to be free from clutter and unnecessary storage space.  It provides access to records on a 24/7 basis via the Virtual Portal V-Cabinet, which is our secure web client portal

3.       Instant Access – This service is one of the most popular for the schools that we serve. It is when we store all containers requested to be stored by the client, as well as taken a through indexing of each file in the boxes. We provide each file with its own barcode, which immensely cuts the time for searching for files. All files are indexing with certain keywords, chosen by the clients. Once a file is requested, FileBank scans and imports the files into the web client based portal, V-Cabinet, within a 30 minute timespan. The benefits of our Instant Access service are that clients can find files almost instantaneously, which definitely comes in handy in time-sensitive situations.

4.       FileCapture – This service can arguably be the most convenient one for our clients.  This service is when we scan all active files, including blueprints, and immediately making them available in V-Cabinet. So, instead of requesting a certain file to be scanned into V-Cabinet, our clients can simply go in their V-Cabinet and have access to the file immediately, and would not have to wait the 30 minutes it takes to request/scan a file in. We can also convert all active files into a disc! The benefits of FileCapture is to be able to find, view, share and collaborate your files on a 24/7 basis via V-Cabinet. Also, clients are able to print or e-mail files instantly, which saves time with correspondences and in essence, increases productivity.

5.       FileTrack-N-Shred – Let’s face it; what company doesn’t need a reliable company to shred their documents, confidential or not? FileBank provides shredding services with our shred truck for On-site locations, as well as Off-site. Scheduling either On-demand, or as a monthly reoccurrence, FileBank ensures the client is aware that they can either witness the shred being done, or allow us to take the contents back into our Data Center and shred them there. Nonetheless, we are completely confidential in regards to what we shred. The benefits of FileTrack-N-Shred are that all companies will be able to comply with local, state and federal laws in regards to documents that have a certain mandatory lifespan. Also, it saves an immense amount of money in storage.

6.       FileRetention – this services goes hand-and-hand with FileTrack-N-Shred. We have a certified Retention Specialist who can assist all customers with any and all questions customers may have in regards to the lifespan of certain files. They monitor files for compliance with local, state and federal laws. The benefits of FileRetention are as follows:

a.       Clients are able to receive expert advice in identifying records

b.      Regular monitoring of account.

7.       P-Cabinet – Our secure web-based records management application. This application allows clients to have full access to what FileBank stores at our Data Center. It also allows clients to request web work orders for our Customer Service Department. The benefits of using P-Cabinet is that clients will be able to find a file or a box to request in seconds, and managing inventory. Clients may also be able to request supplies via P-Cabinet such as empty storage boxes, box barcode labels and Manifest Forms.

Wish to learn more about our Physical Document Management Services, make sure to check out our website.

Stay subscribed for a full description of FileBank’s  Digital Document Management services.

Make sure to stay connected.

 

 

 

 

 

Sincerely,

Greg Copeland

President, FileBank Inc.

FileBank's New Addition in Customer Service

FileBank is happy to announce that we have a new addition to our corporate family, Nicklaus Genaurdi. He will be assisting in the Customer Service Department, overseeing work orders from our clients, and ensuring all of our customers are satisfied with our services. He will be working directly with Leticia (Nikki) Rivera, who is part of the Customer Service Department.

We welcome Mr. Genaurdi with open arms, and knows that he will be fruitful addition to our family.

Sincerely,
Greg Copeland
President, Filebank Inc.