August 26, 2015

How FileBank Can Benefit Government Agencies

With FileBank, government agencies can decrease the costs of business developments completed by clerks, auditors, and any other employees in your organization. This is from the automated streamline of operations that occur for each and every one of our services, such as document imaging, document indexing, container storage, and especially the search retrieval of documents.
We at FileBank provide well-organized document scanning, only to 100% ensure cost-effectiveness, and secure simple document management. Through our government-specialized division, FileBank serves the following:

Municipalities/County Offices (Local Government)
­­­This particular umbrella of government officials has the most interactions with the people. Municipalies and County Offices are considered the faces of the government’s image to the public.  By organizing their imperative and historical content, it not only allows them to better serve their area, but also creates reliability and trust from the locals. A simple Open Public Records Act (OPRA) request can be accessible almost immediately immediately if the proper FileBank solution is implemented in their organization. Let us set the standard for document management solutions in local governments.

State Governments
State Governments are the most important to have a properly implemented document management solution.  These organizations must determine how to handle critical document’s lifecycle and must abide by the compliance requirements. FileBank has trained professionals in the Retention Department who will assist all clients under this umbrella of government with compliance regulations, and document lifespans.

Federal Governments
New Federal laws are increasing government transparency, as federal government information is a valuable national resource. Clients never have to worry about not locating files quickly enough or being in the dark with our services and how exactly they can benefit their organizations. This makes for avoidance of penalties, as well as ensuring 100% document security.

Wish to learn more about our services, make sure to check out our website.








Sincerely,
Greg Copeland
President, FileBank Inc.

FileBank's Main Physical Document Management Solutions



This post will explain our physical document management services, as well as the benefits for each one.

FileOrganize
Department that packs unwanted boxes out of the clients location, assigns them with barcodes, organizes and then categorizes them, per the client’s request.

Benefits:
·         Gets your files and containers organized in just a few days
·         Gain detailed information on all types of records your company has stored at FileBank’s Data Center.

FileBox
Our Records Storage Services is a flexible program that customizes to suit each customer’s unique needs

Benefits:
·         Reduces the cost of storage/managing records
·         Frees up valuable office space and storage space

Instant Access
File-level indexing, all files are indexed by specific keywords that make the files easy to search for the clients.

Benefits:
·         Extremely easy access and searching for files during time-sensitive situations. No more spending time and money searching in multiple boxes with the same description. Instant Access gives all file a special barcode that will let FileBank know exactly which box, and the location of the box at our storage facility for complete, immediate retrieval.

FileCapture
Scan active files into a digital format and make them available instantly through your V-Cabinet Plus. Also, secure your web portal by copying all contents onto disc format as well.

Benefits:
·         Find, view, share and collaborate your files 24/7 via V-Cabinet Plus, which is a secure web client portal.
·         Print, email, and distribute files instantly via V-Cabinet.
·         Save time with correspondence and increasing productivity.

FileTrack-N-Shred
Secure shredding services. We serve shred on-site at FileBank facility, or off-site at the client’s location. Can shred either by appointment or on-demand.

Benefits:
·         Complies with local, state, and federal document management laws
·         Saves money on storage space
·         Clients are given a Certificate of Destruction, that must be signed before the shred is begun. The client either has the option to witness the shred being done, or allow the shred to be brought back to FileBank to be shred at our Data Center.

P-Cabinet
Secure web-based records management application

Benefits:
·         Retrieve a box or file in seconds
·         Request files to be scan-on-demand. (scan and emailed)
·         Manage inventory
·         Request supplies (empty storage boxes, manifest forms, box barcode labels, or tape).

Wish to learn more about our services, please make sure to check out our website.

Make sure to stay connected.










Sincerely,
Greg Copeland
President, FileBank Inc.

FileBank's Main Document Management Services



This post will explain our digital document management system, as well as explaining the benefits for each one.

Jump To Digital Program
FileBank’s Jump To Digital Program is designed to enhance your organization’s technology investments, streamline office organizations, reduced costs, and to make your work life that much easier.  This program delivers 7 tools to improve how one works, and gives clients the peace of mind of knowing they will be able to search and find the documents they need, and exactly when they need it.

Benefits:
·         Increases efficiency by 66% or more
·         Find and view your documents instantly
·         Rapid deployment
·         Extremely user-friendly

Iaas – Virtual Data Centers
Pay as you grow virtual data centers. Very powerful and flexible tool. Clients can use what you need only when you need it.

Benefits:
·         Scalable
·         Easy to customize
·         Cost-effective
·         No capital expense
·         No hardware needed
·         No maintenance needed
·         No upgrades needed

FileBacker
Automated online backup system

Benefits:
·         An online backup system that ensure security and positive results
·         Online data restoration
·         Disaster recovery readiness and contingency planning

FileAnalytics
Specific analytics for Government Agencies, Municipalities, Financial, Retail, and Non-Profit Organizations. Because FileAnalytics operates entirely in our server, it can combine data from any sources with high performance. This provides the fastest easiest way to gain insight into how different parts of a business can relate.

Benefits:
·         Rapid deployment
·         Low total cost of hosting
·         Simple to use
·         FIleAnalytics pulls data from almost any data source and visualizes the data In one combined Dashboard

V-Cabinet and P-Cabinet
Secure Web-based digital document management application.

Benefits:
·         Affordable
·         Accessible
·         Reliable
·         Able to find, view, and email documents instantaneously
·         Able to cross-reference

Wish to learn more about our services, make sure to check out our website!

Make sure to stay connected!!









Sincerely,
Greg Copeland
President, FileBank Inc.


FileBank's backup service - FileBacker


FileBacker ™ 

FileBacker is a service of ours that not a lot of clients are aware we have, but are 100% in need of it! Actually, all companies should have a secure backup server in more than one hard drive to ensure positive content management. Say your server experiences a flood, or any other natural disasters. What would happen if all of your important data collected within YEARS is gone forever? FileBacker can guarantee security and liability with all backup data.

 No one can guarantee that human error, hardware failure, natural disasters, or other unforeseen factors won’t affect your companies’ critical systems. However, FileBank’s FileBacker Solution greatly increases the odds that your platform and the software running on it won’t be compromised. 

FileBacker automatically backs up desktop and laptop computers as users go about their normal tasks – allowing you the confidence that comes with knowing that your organization’s most valuable information is safe from loss due to unforeseen system crashes or other factors that could corrupt your system. FileBacker becomes an integral part of your disaster recovery plan by transferring information from your site to FileBank’s remote secure server; and enables you to quickly, safely, and seamlessly restore systems to full working capacity in the event of a system failure. 

Additionally, FileBacker helps your organization comply with laws pertaining to the protection and preservation of electronic computer information, since system information is consistently maintained on FileBank’s remote secure server.


Wish to learn more about our services, make sure to check out our website! 

Make sure to stay connected!!








Sincerely,
Greg Copeland
President, FileBank Inc.