FileBank's SaaS

FileBank’s Software as a Service (SaaS) offers elevated computing to a new level. Managing your entire document lifecycle, our SaaS simplifies our services to a complete digital environment. It also ensures preservation, management and disposal of confidential paperwork and digital documents.  This service enables clients to locate all digital and physical documents in an instant, all from the comfort of their own work desktop.  They can analyze data using FileBank’s optional Analytic Software Package.

Customized to out organization’s specific needs, our comprehensive SaaS package offers security and support in one easy to access location. The services may include the following:

·      Access to digital and paper documents via FileBank’s secure web server

·      Business applications via FileBank’s secure web server

·      Routing of digital documents to FileBank’s server (from your location to ours)

·      No costly software or hardware; no cost maintenance service and upgrades

·      Simple, intuitive design that requires minimal necessary training

·      Complete document lifecycle management – from archiving to destroying of documents

Delivering document management that is high-performance, cost-effective and flexible, FileBank’s SaaS is an adaptable way to manage a variety of paperwork, while also meeting regulatory compliance laws. It also provides security, increases productivity, improves morale and cuts an immense amount of costs. Additionally, many industries benefit from SaaS systems including healthcare and educational organizations, law offices, government agencies, banks, and more!

Benefits of SaaS

1.     High security storage and document access via FileBank’s Data and Archive Center

2.     Comprehensive software upgrades and updated product maintenance support

3.     Easily engineered, highly adaptable solutions with a minimal learning curve

4.     Reduced capital outlay and lower TCO

5.     Minimal IT Support needed

6.     Endless integration and customization capabilities

7.     Guarantees that obsolete records are securely shredded and recycled

Wish to learn more about our SaaS services, make sure to check out our website!

Make sure to stay connected.

 

 

 

 

Sincerely,

Greg Copeland

President, FileBank Inc.

V-Cabinet™ Solution - For Active records

FileBank’s virtual cabinet solution, V-Cabinet transforms your time consuming manual filing system into an intuitive digital environment using its FileCapture™ service. This document imaging service scans your paper records and converts them into digital images – allowing you to locate and share documents across your organization. V-Cabinet integrates document management and retrieval solutions, and consolidates and manages multiple content types in a single repository. This makes it possible to share and locate files quickly right from your desktop, and enables users to communicate with other users more effectively via the V-Cabinet Web portal. Your organization’s V-Cabinet is user ID/password protected, so only authorized individuals may view or upload any information, and individual level of access is assigned based on user type.

Benefits:

· Locates and accesses files immediately   · Increases staff efficiency by eliminating    search time   · Gives you more control with your retention plan   · Provides an overview of a record’s entire history   · Offers simultaneous file access   ·Facilitates better project management

·     Enhances decision-making information   ·     Improves governance, risk, and compliance   ·     Accelerates search and retrieval      ·  Creates a centralized repository for all data      ·   No hardware or software to buy, and no   internal IT support needed

Wish to learn more about our services, make sure to check out our website!

Stay connected.

 

 

 

 

 

 

 

Sincerely,

Greg Copeland

President, FileBank Inc.

P-Cabinet™ Solution - For Semi Active, Inactive, and Obsolete Records

FileBank’s physical cabinet solution, P-Cabinet encompasses all of your organization’s files not deemed to be active or accessed on a regular basis. Physical boxes – and the indexed files that comprise them – are stored at FileBank’s state-of-the art, climate controlled, and 24/7 security monitored facility, and are accessible via requests through the P-Cabinet button at FileBank’s client web portal.

Three distinct services that work together comprise the P-Cabinet Solution

FileRequest™ is file-level indexing, boxing, and inventory management of all for your semi-active files. This service provides you with the ability to manage documents throughout their lifecycle. It also allows you to assign retention dates and destruction schedules to your records, which reveals cost-saving opportunities and ensures proper compliance with regulations unique to your industry’s requirements.

FileBox™ is box-level indexing and inventory for all your inactive files and boxes. These are the rarely retrieved records that need to be stored for legal purposes and to preserve business history. This service offers an inexpensive, yet very effective and secure way of keeping track of your companies’ inactive records.

FileTrack-N-Shred™ at the point in time when state/agency regulations allow your inactive files to be destroyed, FileBank will shred these now obsolete files and issue a Certification of Destruction

When a semi-active document is needed from your P-Cabinet simply call, fax, or enter our client web portal with your request and we will locate your records, digitally scan and convert them to an electronic file, then publish the file to our secured web server. Once the file is published, authorized users will be able to access it in as little as 15 minutes via your organization’s virtual cabinet button. Once a file is scanned, it is stored in your V-Cabinet for as long as you remain a FileBank customer. Any documents from your P-Cabinet can also be physically delivered to you via FedEx or courier service, depending on your needs.

Benefits:

·       Eliminates frustration and fall out caused by lost records

·       Enables on-demand access to less often used files

·       Increases staff efficiency by eliminating search time

·       Facilitates records retention planning and inventory control

·       Ensures that information assets are secured and preserved

·       Guarantees that obsolete records are securely shredded and recycled

 

Wish to learn more about our services, make sure to check out our website!

Stay connected.

 

 

 

 

 

 

Sincerely,

Greg Copeland

President, FileBank Inc.

 

 

The Advantages of Having a GSA Contract.

All companies who are interested in selling to the government should know all about the General Services Administration (GSA) and should be looking to obtain a contract.  It allows the company to have easy access to government clients, increase their sales, and be able to fully serve the government agency with their technology.

Nearly all companies would be able to benefit by selling with a government contract. It hurries up the federal buying process, in addition to, again, increasing government sales opportunities.
Most government agencies push to improve quick productivity. Because of this factor, government customers are increasingly using GSA contracts to make a purchase. Having a GSA contracts brings extreme credibility in the eyes of government agencies. These companies have become the preferred purchasing tool for decisions made in the government. It is the preferred tool to also use government based products and services.

Fluctuations in federal contracting guidelines have made having a GSA contract more like a requirement for America’s current businesses. Because of these fluctuations, GSA sales have amplified annually for the past 10 years and counting! In recent years, government clientele have obtained billions in products and facilities, simply by taking advantage of their GSA contract.
FileBank is eager to start taking advantage of this milestone and to start getting noticed in the government spectrum!

Wish to learn more about our services, make sure to check out our website

Make sure to stay connected!

Sincerely,
Greg Copeland
President, FileBank Inc.

Choose ECM For Guaranteed Success.

Regardless of the Enterprise Content Management (ECM) bundle of services you choose at FileBank, potential clients should be sure they’ll be able to make the most of their investment. There is no other technology that has the complex impact on your organization than ECM services. Also, a properly implemented FileBank solution can and WILL be able to reach departmental margins, compliment workflow and management, as well as fits in flawlessly with your already organized data systems

One might deem it necessary to create a strategy for a successful implementation of ECM. This consideration should require the following points:

• Full commitment from the higher-ups at your organization. This includes the chief officers, Vice Presidents, and Supervisors who will be the most impacted by this type of document management change. These individuals should also look at transferring to FileBank’s solutions, looking at the “big picture,” of our services.

• Speak to other organizations who already implemented FileBank’s services, and see how our services benefit them. Potential clients can also look at our testimonials on our website.

Many clients not familiar with ECM and how it benefits their organization are usually hesitant about investing in it. FileBank’s team of professionals will not only make you see that our ECM solutions are definitely worth using, but we will also assist every step of the way in the new transition for your company. Teaming up with knowledgeable ECM professionals who have been in the driver’s seat can help anyone who is interested achieve a fruitful long-term project for data management.

Wish to learn more about our services, make sure to check out our website.

Sincerely,
Greg Copeland
President, FileBank Inc.




Make sure to stay connected!

How Small Businesses Can Benefit From FileBank’s Shredding Services.

Regardless if you are a part of a small or a large corporation, all still have an extreme amount of sensitive information that they must deal with on a daily basis.  Most of FileBank’s current customers are all entrusted with the following types of documents:

• Past and present confidential employee records
• Client information (social security numbers, addresses, history, etc.)
• Vendor information and invoices
• Transaction records
• Patient files
  
  

The importance of keeping this type of information secure goes without saying.  Once considered obsolete, it must be destroyed in a sensitive manner, with knowledge of the information being destroyed cannot be stolen or obtained in the future. It is the law, not only the company’s obligation. Failing at this can result in government fines, law suits, and the end of a good business’ reputation.  Most of the information listed above must be obtainable for a certain amount of years before it is allowed to be destroyed. With all these “what if” questions clients have to worry about, why not hire a professional who is certified to work with these documents. 

Why should you hire a shredding service for your organization?

Hiring a shredding service is an absolute ideal situation for a variety of reasons. The main reason is obvious: Space. Most businesses do not have the space for excess paperwork, let alone small businesses with less office space as it is. Commercial shredding machines are usually bulky that take up a lot of space. It is just smarter and easier to have a vendor to come to your organization when requested and do the work for you, so everyone in your organization can focus more on their own tasks instead of trying to find more space for their documents. In addition, a shredding service like FileBank can offer you different options to meet your needs. We can bring our shredding truck to your location so a member of your company can witness the shred being done, or we can shred the documents in our in-house data center!

Benefits of Using FileBank’s Shredding Services for Your Small Business

There are several benefits of using a professional shredding service for your small business. These benefits include:

• Complete protection of information
• Compliance with Government regulations
• Prevent information and identity safe
• Saves you space, time and money.

Wish to learn more about our Shredding Services and other services, make sure to check out our website.

Make sure to stay connected!

Sincerely,

Greg Copeland

President, FileBank Inc.

FileBank Inc is Now a GSA Schedule 70 Contract Holder!

FileBank is extremely happy to announce that we have just received our General Services Administration (GSA) Schedule 70 Contract!

The GSA IT Schedule 70 is a long-term contract issued by the U.S. General Services Administration (GSA) to a commercial technology vendor.  The award of a schedule contract signifies that the GSA has determined that the vendor's pricing is fair and reasonable, and the vendor is in compliance with all applicable laws and regulations.

It has been a long process, but nonetheless a successful one. FileBank as a corporation has made it, and will refuse to stop striving for greatness.  This new contract allows our company to do official business with high-end government agencies, as well as gives us a higher sense of credibility to our potential clients. 

Saying FileBank is excited to begin the journey as a GSA Contract holder is a complete understatement! We cannot wait to begin business with huge government corporations.

Learn more about our services by checking out our website.

Make sure to stay connected!

Sincerely,
Greg Copeland
President, FileBank Inc.