P-Cabinet™ Solution - For Semi Active, Inactive, and Obsolete Records

FileBank’s physical cabinet solution, P-Cabinet encompasses all of your organization’s files not deemed to be active or accessed on a regular basis. Physical boxes – and the indexed files that comprise them – are stored at FileBank’s state-of-the art, climate controlled, and 24/7 security monitored facility, and are accessible via requests through the P-Cabinet button at FileBank’s client web portal.

Three distinct services that work together comprise the P-Cabinet Solution

FileRequest™ is file-level indexing, boxing, and inventory management of all for your semi-active files. This service provides you with the ability to manage documents throughout their lifecycle. It also allows you to assign retention dates and destruction schedules to your records, which reveals cost-saving opportunities and ensures proper compliance with regulations unique to your industry’s requirements.

FileBox™ is box-level indexing and inventory for all your inactive files and boxes. These are the rarely retrieved records that need to be stored for legal purposes and to preserve business history. This service offers an inexpensive, yet very effective and secure way of keeping track of your companies’ inactive records.

FileTrack-N-Shred™ at the point in time when state/agency regulations allow your inactive files to be destroyed, FileBank will shred these now obsolete files and issue a Certification of Destruction

When a semi-active document is needed from your P-Cabinet simply call, fax, or enter our client web portal with your request and we will locate your records, digitally scan and convert them to an electronic file, then publish the file to our secured web server. Once the file is published, authorized users will be able to access it in as little as 15 minutes via your organization’s virtual cabinet button. Once a file is scanned, it is stored in your V-Cabinet for as long as you remain a FileBank customer. Any documents from your P-Cabinet can also be physically delivered to you via FedEx or courier service, depending on your needs.

Benefits:

·       Eliminates frustration and fall out caused by lost records

·       Enables on-demand access to less often used files

·       Increases staff efficiency by eliminating search time

·       Facilitates records retention planning and inventory control

·       Ensures that information assets are secured and preserved

·       Guarantees that obsolete records are securely shredded and recycled

 

Wish to learn more about our services, make sure to check out our website!

Stay connected.

 

 

 

 

 

 

Sincerely,

Greg Copeland

President, FileBank Inc.