Help Your Company "Go Green." FileBank's ECM Solutions Is The First Step

All companies argumentally would love to become paperless. The “going green” aspect that all companies believe can never be achieved is slowly becoming a reality with booming Enterprise Content Management (ECM) companies. We’re living in a progressively paperless society, so it only makes sense for those companies who are working towards a paperless company, can begin to implement it in their organization. This new technology has already positively benefited many organizations who are working towards “going green,” and FileBank has all of the newest technologies the ECM world has to offer.

 FileBank is showing many companies in and around the Tri-State area that taking the environmentally friendly route and becoming paperless has more benefits than they’ve imagined before using our services. It completely streamlines their workflow, essentially cost-effective, and ensures for almost perfect document organization. We provide our clients with these great ECM solutions as well as shred consoles for any department they request them for. Once the shred consoles are full, FileBank visits their organization and shreds the contents in the shred consoles either on-site or at our state-of-art data center. We are the company that allows other companies to become COMPLETELY green and paperless.

 Before committing to FileBank’s ECM solutions, there are some points potential clients need to consider: Find out exactly where most of the paper consumption comes from. Potential clients should address specific areas where which departments are the most paper heavy. Once that is understood, strategies then can be made to cut back as much as possible. Fortunately, in 2015, most people now take notes on their computers, tables, phones, and other electronic devices that help cut down the amount of paper being used around the offices. However, implementing an ECM solution in any company can definitely take things to the next level of technology. Altogether, executing an ECM solution is a win-win situation both for the environment and businesses.

 Wish to learn more on how to benefit your company by going green, make sure to check out FileBank’s website.

 Make sure to stay connected!

Sincerely,
Greg Copeland
President, FileBank Inc.

Get To Know How Your Files Will Be Handled At Our Facility.

Many clients, before they commit to our services, always have one question: What is the process of converting physical files into digital ones? This post will allow all current and potential clients know what happens, and how it happens.

Assessment:  FileBank will examine the organization’s data assets and explain how find out which records they can consider being active, inactive, and obsolete. Records are then transferred by FileBank experienced archivists.

Web Client Portal: FileBank will then provide an online account with credentials into FileBank’s client portal. This access will be for the client’s V-Cabinet™ , P-Cabinet™, and A-Cabinet™ (if applicable). We will launch security, passcodes, and user rights for the portal access. A major policy we have at FileBank is to not grant access to any individual at our client's organization who does not have their name on the security list, or does not have the proper access in the department in which they are trying to retrieve their data from; Not only for liability reasons, but to also prove to our clients that we secure their documents 100%.

Digital Conversion of Active Files: Using our FileCapture™ Service, FileBank transforms our client's most active files, making them immediately obtainable through their V-Cabinet on the client portal, if applicable.

Inventory and Indexing of Semi-Active Files: Using our Instant Access Service, FileBank conducts a complete file inventory and indexing for all semi-active and active files. Not only does this give our clients the proper insight with exactly which files are stored with us, but it also makes for immediate retrieval of files in time-sensitive situations.

Inventory, Indexing, and Boxing of Semi-Active and Inactive Files: Using our FileBox™ Service, FileBank executes a box inventory and indexing for all our client’s semi-active and inactive boxes. Physical boxes are kept at FileBank’s state-of-the-art storage facility, located at our corporate headquarters.

Destruction of Obsolete Files/Retention Analysis: Upon state/agency approval, FileBank will utilize our FileTrack-n-Shred™ Service to professionally shred their organization’s obsolete files and will issue a Certificate of Destruction or complete assurance that the proper boxes are getting destroyed. As well as this service, we have experienced Retention Analysts who work with the state guidelines for each type of document and informs the clients whenever their boxes are ready to be destroyed, according to the state guidelines.

Wish to learn more about our services, please visit our website.

Don’t forget to stay connected!

     

Sincerely

Greg Copeland

President, FileBank Inc.

FileBank's Testamonials

At FileBank, we are very familiar with what satisfied clients look like.  Our company’s professionals have been trained to know exactly what our client’s needs are, and what they expect of us. Below are just some of the many great things our clients had to say about us after using our services.

·        Erin Barillas, Clerk, RMC - Clerk, Township of North Bergen

"Since the Clerk’s Office in the Township of North Bergen’s recent move of all Township Ordinances, Developers Agreements, Commission Meetings (2000-current), and Business Licensing to FileBank’s V-Cabinet, the office has enjoyed the ease of researching, finding, and forwarding documents electronically. In doing so, the Township has been able to add these physical files to the inventory currently maintained by FileBank and thereby has reduced the number of file cabinets in the office. The transition to electronic filing was made easy by the professionalism, dedication, and patience of the team at File Bank and is highly recommended."

 Marissa Mckenzie, HR Director - East Orange Public Schools

"We recently opened an account with FileBank and have been pleased with the responsiveness and professionalism of the operation. We now have over 2000 files in storage and have been impressed with the efficiency of retrieval of information when I need it. FileBank superbly handles our archiving and storage needs. We are very happy with their prompt service and outstanding commitment and look forward to continued business together"

Adel Ayad, CFO Good Shepherds Services

"Jumping from paper with FileBank saved Good Shepherd $1.3 million in the first year we implemented their solution – and that doesn’t even take into account the productivity gained. A process that used to take our staff 30 days was compressed to 10 days once we moved to FileBank."

John Vantuno, Councilman

"I think FileBank has a unique look into the future of information storage, access and preservation. Recognizing the fact that they offer a myriad of solutions to fit any industry would benefit any organization."

Melissa Simmons, Guidance - Harrington Park School District

"Utilizing FileBank for off-site data storage allowed us to expand and use the added space for needed teacher conference rooms, not to mention the added sense of relief that all of our critical data was safe from fires, floods, power failures, theft, and unauthorized access."

Rosetta Caporrino, Guidance - Hoboken Board of Education

"It was initially an incredible leap of faith we took from physical to virtual, but oh…the results! I was amazed at how easy the web interface is to use, and FileBank representatives always go out of their way to answer my questions and return my calls."

Wish to learn more about our services, make sure to check out our website.

Make Sure To Stay Connected!!

Sincerely,

Greg Copeland

President, FileBank Inc.

All Customers Welcome To Our FileBank Company Picnic

This is our very first company picnic where we are inviting all clients to the event. Every day, FileBank assists our clients with their everyday document management needs, and it would our great pleasure to meet each and every one of the familiar voices we talk to on the phone!

Please enjoy some great company, beverages, and a live band. It is a perfect networking experience.

Sincerely,

Greg Copeland

President, FileBank Inc.

FB-Files – Your World In One Place

According to our clients, we at FileBank are constantly outdoing ourselves. With our excellent Sales and Customer Service team, who act as liaisons between our clients and the company, we have a very secure organization. All of our services benefit our clients in their own unique way. Our groundbreaking service of Jump To Digital brings a whole meaning to document management.

 Jump To Digital is able to manage and archive digital and physical documents, books, artifacts, and medical records all with one specific service. Our clients will be supplied with their very own desktop scanner, a tablet, and all the tutorials they need with a click of a button. Not to mention our professional team is always on standby for all questions that arise regarding the implementation of this service in their company.

 Once a document is scanned by our clients, it is either put in a FileBank box, or a shred bin, also, supplied, and they will never have to worry about them again. We visit each client periodically, or per their request to pick up any full containers for storage and to empty their shred bins, providing them with empty bags for their next batch.

 FileBank has proven to do it all in the document management world!

 Wish to learn more about Jump To Digital, and our other services, check out our website.

Make sure to stay connected!

Sincerely,
Greg Copeland
President, FileBank Inc.