Metadata: The Benefits of Managing Documents and Information Not By Where It Is, but By What It Is.

FileBank is built from the ground up with metadata in mind. Upon this concept, it is much easier to describe ‘what’ something is rather than guessing ‘where’ it is. Our metadata-driven approach is inclusive, from navigating, to distributing throughout their organization; an all-in-one service that can be considered a great investment for you cluttered company. Here, we will break down a few aspects of how metadata can be beneficial for all organizations.

Navigation and “Dynamic Views”

Metadata-driven navigation solves an inflexible deficiency of outdated folder-based approaches. Those approaches are limited to permitting files to exist solely in one location, or having copies of them that reside in different ones.  At FileBank, unique information shows up dynamically whenever it is needed and without duplication. Therefore, stopping a host of traditional Enterprise Content Management and workflow issues

Secure, Automated Access Control

Unlike other traditional Enterprise Content Management solutions, which are more limiting and make use of outdated security models.  FileBank controls where a document’s final access control settings are resulting from by its metadata. This is a one-of-a-kind system that provides a groundbreaking way for FileBank’s customers to manage access to their confidential content.

Workflow and Business Process Efficiency
Leveraging the metadata-driven workflow capabilities of FileBank to improve business process efficiencies eliminates bottlenecks, maintains consistency and quality in documentation. It also ensures employees do not accidentally skip a step in very important procedures. Workflows can be instituted for approval of contracts, circulation of invoices, processing job applications and for a myriad of other useful cases that require the review, edit, and/or approval by several entities.

Wish to learn more about metadata and how FileBank can positively support your business; make sure to check out our website.

Stay Connected!

 

 

 

 

Sincerely,

Greg Copeland

President, FileBank Inc.

Cloud Hosting Reduces Risk of Data Loss

by Bryan Finlayson

As super-storm Sandy pounded the East Coast this week, causing power outages and flooding, many public officials and office managers were unable to access their office computer applications. This problematic situation is why your organization should consider cloud hosting your applications with FileBank.

If FileBank hosted your applications, you’d be up and running and able to work from home despite a disaster event. That’s because FileBank offers safe, secure, and reliable cloud hosting services that ensure you’ll be able to access your applications, no matter where you are or what device you use.

A FileBank cloud hosting account gives you the peace of mind that your applications will be accessible from virtually anywhere. It also gives your organization an additional layer of redundancy for your data. Redundancy is important because it helps reduce the risk of data loss to your organization. Some of the ways that data redundancy via cloud hosting applications can help improve your organization’s performance include:

·         Reduced IT-related costs on hardware and software expenses

·         Improved value to the organization as a result of credible strategies to mitigate and manage records and information-related risks

·         Improved compliance with records and information-related regulatory requirements

·         Minimized operational disruptions

·         Improved management of information

·         Improved knowledge sharing throughout the organization

Cloud hosting with FileBank is an easy way to make your organization’s data redundant and mitigate risks. As an enterprise content management firm, FileBank provides the redundant infrastructure you need to protect your data. Our state-of-the-art data center features load-balancing servers with redundant power supplies, including a diesel-powered backup generator able to keep the servers running for up to two weeks in the event of a power outage. FileBank’s data center uses 128-bit encoding and firewall protection to ensure that your data is safe and secure, and our full-time IT staff ensures that software is continuously updated and running. This is why so many companies choose FileBank for all their cloud hosting needs.

When super-storm Sandy struck the East Coast, causing massive property damage and power outages, FileBank’s servers did not skip a beat. Our data center stayed powered, enabling our cloud hosting clients to access their applications remotely, without leaving their home. Almost every office needs a data center these days. Luckily, FileBank delivers affordable and practical application hosting solutions to help your business keep up and running, no matter what natural disasters Mother Nature may throw at you. And considering the unusual severity of this recent super-storm, it is more important than ever to make sure that your organization is properly prepared. To learn more about cloud hosting with FileBank, click here.